City of Springfield CIVIL INFRASTRUCTURE PROJECT MANAGEMENT AND INSPECTION SOFTWARE RFP
City of Springfield, City of Springfield, MO·City
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- Primary Contact
- Ben Calia · (417) 864-1637
- Contract Term
- 1 year
- Scope Location
- Springfield, Missouri
SUMMARY
The City of Springfield is seeking proposals for a comprehensive, integrated software solution to support the full lifecycle management of civil infrastructure projects. The system should support project management, daily construction and inspection activities, and centralized document management for various civil projects. It needs to be a fully functional, industry-standard package designed for capital improvement projects in the heavy highway and civil construction sectors, with core functionalities for managing projects from initial concept through closeout.
REQUIRED DELIVERABLES
Electronic construction project management software, Documentation, Training, And support.
REQUIRED ATTACHMENTS
TITLE-SIGNATURE PAGE, TABLE OF CONTENTS, LETTER OF TRANSMITTAL, EXECUTED ADDENDA (if applicable), PROVIDER PROFILE (Form No. 1), KEY OUTSIDE CONSULTANTS (Form No. 2), LIST OF REFERENCES AND EXPERIENCE (Form No. 3), PERSONNEL QUALIFICATIONS (Form No. 4), PROJECT APPROACH NARRATIVE (Form No. 5), COST (Forms 6A and 6B), AFFIDAVIT OF COMPLIANCE (Form No. 7), CERTIFICATION REGARDING POTENTIAL CONFLICTS OF INTEREST (Form No. 8), CERTIFICATION OF COMPLIANCE WITH SECTION 34.600 RSMo., ET. SEQ. (Form No. 9), CERTIFICATION OF SIGNATURE AUTHORITY (Form No. 10), STATEMENT OF NO PROPOSAL (Form No. 11), E-Verify Program's Memorandum of Understanding Electronic Signature Page (if applicable), ADDITIONAL AGREEMENT(S)/CONTRACTS (if applicable)
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Ben Calia.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: TITLE-SIGNATURE PAGE, TABLE OF CONTENTS, LETTER OF TRANSMITTAL, EXECUTED ADDENDA (if applicable), PROVIDER PROFILE (Form No. 1), KEY OUTSIDE CONSULTANTS (Form No. 2), LIST OF REFERENCES AND EXPERIENCE. Review the full document from City of Springfield for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Springfield in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Calia at (417) 864-1637. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, Missouri. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic construction project management software, Documentation, Training, And support.. Proposals should clearly address how each deliverable will be met.
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