City of Scotts Valley Recreation Management Software RFP 2024
City of Scotts Valley, City of Scotts Valley, CA·City
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- Primary Contact
- Allison Pfefferkorn
- Scope Location
- Scotts Valley, CA
- Submission Address
- [email protected]
SUMMARY
The City of Scotts Valley is requesting proposals for a cloud-based Recreation Management System (RMS) to meet the operational needs of its Recreation Division. The procurement seeks a software solution to manage recreation programming, facility rentals, and related administrative tasks. Interested firms must submit one electronic copy of their proposal in PDF format via email to the Recreation Division Manager. The solicitation is categorized under Public Works and includes related document links for further technical specifications or requirements. Proposals are due by November 15, 2024.
REQUIRED DELIVERABLES
One electronic copy in PDF format
REQUIRED ATTACHMENTS
https://www.scottsvalley.gov/DocumentCenter/View/2979, https://www.scottsvalley.gov/DocumentCenter/View/2978
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Scotts Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 15, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Allison Pfefferkorn.
Where can I find more RFPs from City of Scotts Valley?
All active and historical solicitations from City of Scotts Valley are tracked and searchable. As a city agency, City of Scotts Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: https://www.scottsvalley.gov/DocumentCenter/View/2979, https://www.scottsvalley.gov/DocumentCenter/View/2978. Review the full document from City of Scotts Valley for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Scotts Valley in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Allison Pfefferkorn. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Scotts Valley, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: One electronic copy in PDF format. Proposals should clearly address how each deliverable will be met.
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