City of Santa Monica Public Record Tracking Software RFP 2026-RFP-00036
City of Santa MonicaCity · Santa Monica, CA- Due
- Aug 17, 2026
- Deadline passed
- Posted
- Jul 13, 2026
- Primary contact
- David Willis
- (310) 458-8211 ext 5008
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SUMMARY
The City of Santa Monica is soliciting proposals for an online Software as a Service (SaaS) solution to provide public record tracking software.
The system will assist the City in managing and processing public records requests. The procurement includes related documentation such as an AI Fact Sheet, Architecture Questionnaire, and Software Maintenance Agreement. A Notice of Interest is due by August 3, 2026. Final proposals must be submitted by August 17, 2026, to the City's submission location at 1685 Main St, Santa Monica, CA. The primary contact for this solicitation is David Willis at (310) 458-8211 Ext: 5008.
REQUIRED ATTACHMENTS
10- Proposer_Checklist.pdf
- Software_as_a_Service_Template
- Software_Maintenance_Agreement
- COSM_AI_Fact_Sheet
- COSM_VISA_Questionnaire
- COSM_Architecture_Questionnaire
- PSA_Template
- PSA_Insurance_Template
- CSA_Template
- Prevailing_Wage_Job_Acknowledgment
- Submit to
- 1685 Main St, Santa Monica, CA, 90401
- Scope location
- Santa Monica, CA
Questions about this RFP
How do I respond to this RFP from City of Santa Monica?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1685 Main St, Santa Monica, CA, 90401. For questions, contact David Willis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Santa Monica in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Willis at (310) 458-8211 ext 5008. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Santa Monica?
All active and historical solicitations from City of Santa Monica are tracked and searchable. As a city agency, City of Santa Monica regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer_Checklist.pdf, Software_as_a_Service_Template, Software_Maintenance_Agreement, COSM_AI_Fact_Sheet, COSM_VISA_Questionnaire, COSM_Architecture_Questionnaire, PSA_Template, PSA_Insurance_Templa. Review the full document from City of Santa Monica for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Monica, CA. Review the full solicitation for detailed scope requirements.