City of San Bruno - Community Services Activity Guide Design, Printing, and Mailing Services - RFP No. CS-RAC27-001 (2026)
City of San BrunoCity · San Bruno, CA- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 24, 2026
- Contract term
- 3 years
- Primary contact
- Audrey Afe-Tuufuli
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THE 30-SECOND BRIEF
The City of San Bruno is requesting proposals for design, printing, and mailing services for the Community Services Department's principal public-facing publication, the Community Services Activity Guide. The work encompasses preflight and proofing, printing and production of approximately 18,500 copies per edition across three editions per year (Winter/Spring, Summer, Fall), and saturation mailing and distribution to delivery points within City limits. Specifications include saddle-stitch binding, soy- or vegetable-based inks, and variable page counts ranging from 32 to 64 pages plus cover. Proposals are due by Tuesday, October 13, 2026, at 2:00 PM PST, submitted electronically to [email protected]. A non-mandatory virtual pre-proposal conference is scheduled for Wednesday, September 30, 2026. The initial contract term is three years with two one-year extension options.
Production and mailing capacity; demonstrated on-time delivery against fixed publication dates (30), Relevant experience with comparable public agency publications (20), Print quality, as evidenced by samples (20), Cost (20), Project Management and references (10)
SUMMARY
The City of San Bruno is requesting proposals for design, printing, and mailing services for the Community Services Department's principal public-facing publication, the Community Services Activity Guide.
The work encompasses preflight and proofing, printing and production of approximately 18,500 copies per edition across three editions per year (Winter/Spring, Summer, Fall), and saturation mailing and distribution to delivery points within City limits. Specifications include saddle-stitch binding, soy- or vegetable-based inks, and variable page counts ranging from 32 to 64 pages plus cover. Proposals are due by Tuesday, October 13, 2026, at 2:00 PM PST, submitted electronically to [email protected]. A non-mandatory virtual pre-proposal conference is scheduled for Wednesday, September 30, 2026. The initial contract term is three years with two one-year extension options.
EVALUATION CRITERIA
Production and mailing capacity; demonstrated on-time delivery against fixed publication dates (30), Relevant experience with comparable public agency publications (20), Print quality, as evidenced by samples (20), Cost (20), Project Management and references (10)
REQUIRED ATTACHMENTS
10- Cover Letter
- Statement of Qualifications
- Approach and Methodology
- Project Contact
- Samples - three (3) comparable publications
- Cost Proposal Form
- Reference Form
- Addenda Acknowledgement Form
- Non-Collusion Affidavit
- Exceptions Form
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- San Bruno, CA
Questions about this RFP
How do I respond to this RFP from City of San Bruno?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Audrey Afe-Tuufuli.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Bruno in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Audrey Afe-Tuufuli. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Production and mailing capacity; demonstrated on-time delivery against fixed publication dates (30), Relevant experience with comparable public agency publications (20), Print quality, as evidenced by..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Bruno?
All active and historical solicitations from City of San Bruno are tracked and searchable. As a city agency, City of San Bruno regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Statement of Qualifications, Approach and Methodology, Project Contact, Samples - three (3) comparable publications, Cost Proposal Form, Reference Form, Addenda Acknowledgement Form, Non. Review the full document from City of San Bruno for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Bruno, CA. Review the full solicitation for detailed scope requirements.