City of San Bruno - Community Services Activity Guide - Design, Printing, and Mailing Services - CS-RAC27-001 (2026)
City of San BrunoCity · San Bruno, CA- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 24, 2026
- Contract term
- 3 years
- Primary contact
- Patrick O'Malley
- (650) 616-7188
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THE 30-SECOND BRIEF
The City of San Bruno Community Services Department seeks proposals for design, preflight, proofing, printing, production, mailing, and distribution services for the Community Services Activity Guide under RFP No. CS-RAC27-001. The scope involves producing three editions per year (Winter/Spring, Summer, Fall) with variable page counts ranging from 32 to 64 pages plus cover in 4-page increments, saddle-stitch binding, and soy- or vegetable-based inks. Quantities are approximately 18,500 copies per edition, comprising 17,000 saturation mail delivery points, 1,000 bulk deliveries distributed across four City facilities (City Hall, City Hall Library, Recreation and Aquatic Center, and Senior Center), and overs/reserve. The initial contract term is three years with two additional one-year renewal options. The submission deadline is October 13, 2026, at 2:00 PM PST, with a non-mandatory virtual pre-proposal conference on September 30, 2026, and question deadline on October 2, 2026. Required submissions include a cover letter, statement of qualifications, approach and methodology, project contact, three comparable publication samples, cost proposal form, reference form, addenda acknowledgement, non-collusion affidavit, and exceptions form. Evaluation criteria emphasize production and mailing capacity with on-time delivery (30%), relevant experience (20%), print quality (20%), cost (20%), and project management/references (10%).
Task 1 — Preflight, Proofing, And Quality Control; Task 2 — Printing and Production; Task 3 — Mailing and Distribution; Task 4 — Project Management, Scheduling, And Reporting
Production and mailing capacity; demonstrated on-time delivery against fixed publication dates (30), Relevant experience with comparable public agency publications (20), Print quality, as evidenced by samples (20), Cost (20), Project Management and references (10)
SUMMARY
The City of San Bruno Community Services Department seeks proposals for design, preflight, proofing, printing, production, mailing, and distribution services for the Community Services Activity Guide under RFP No.
CS-RAC27-001. The scope involves producing three editions per year (Winter/Spring, Summer, Fall) with variable page counts ranging from 32 to 64 pages plus cover in 4-page increments, saddle-stitch binding, and soy- or vegetable-based inks. Quantities are approximately 18,500 copies per edition, comprising 17,000 saturation mail delivery points, 1,000 bulk deliveries distributed across four City facilities (City Hall, City Hall Library, Recreation and Aquatic Center, and Senior Center), and overs/reserve. The initial contract term is three years with two additional one-year renewal options. The submission deadline is October 13, 2026, at 2:00 PM PST, with a non-mandatory virtual pre-proposal conference on September 30, 2026, and question deadline on October 2, 2026. Required submissions include a cover letter, statement of qualifications, approach and methodology, project contact, three comparable publication samples, cost proposal form, reference form, addenda acknowledgement, non-collusion affidavit, and exceptions form. Evaluation criteria emphasize production and mailing capacity with on-time delivery (30%), relevant experience (20%), print quality (20%), cost (20%), and project management/references (10%).
EVALUATION CRITERIA
Production and mailing capacity; demonstrated on-time delivery against fixed publication dates (30), Relevant experience with comparable public agency publications (20), Print quality, as evidenced by samples (20), Cost (20), Project Management and references (10)
REQUIRED DELIVERABLES
4- Task 1 — Preflight, Proofing, And Quality Control
- Task 2 — Printing and Production
- Task 3 — Mailing and Distribution
- Task 4 — Project Management, Scheduling, And Reporting
REQUIRED ATTACHMENTS
10- Cover Letter
- Statement of Qualifications
- Approach and Methodology
- Project Contact
- Samples — three (3) comparable publications
- Cost Proposal Form
- Reference Form
- Addenda Acknowledgement Form
- Non-Collusion Affidavit
- Exceptions Form
REQUIRED STAFFING
project manager, prepress technician
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- San Bruno, CA
Questions about this RFP
How do I respond to this RFP from City of San Bruno?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Patrick O'Malley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Bruno in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick O'Malley at (650) 616-7188. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: project manager, prepress technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Task 1 — Preflight, Proofing, And Quality Control; Task 2 — Printing and Production; Task 3 — Mailing and Distribution; Task 4 — Project Management, Scheduling, And Reporting. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Production and mailing capacity; demonstrated on-time delivery against fixed publication dates (30), Relevant experience with comparable public agency publications (20), Print quality, as evidenced by..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Bruno?
All active and historical solicitations from City of San Bruno are tracked and searchable. As a city agency, City of San Bruno regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Statement of Qualifications, Approach and Methodology, Project Contact, Samples — three (3) comparable publications, Cost Proposal Form, Reference Form, Addenda Acknowledgement Form, Non. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of San Bruno for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Bruno, CA. Review the full solicitation for detailed scope requirements.