City of Rochester Hills Real-Time WCAG 2.1 AA Compliant Document Accessibility Solution RFP-RH-25-067
City of Rochester Hills, City of Rochester Hills, MI·City
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- Scope Location
- Rochester Hills, MI
- Submission Address
- Electronic Submission ONLY through the MITN website
SUMMARY
The City of Rochester Hills is soliciting proposals for a cloud-based Software-as-a-Service (SaaS) solution to meet digital document accessibility requirements under the U.S. DOJ ADA Title II final rule. The solution must provide WCAG 2.1 Level AA compliance for public-facing digital assets, specifically eliminating the need for manual PDF remediation by providing an accessible HTML viewing experience in real-time. The scope includes software, implementation, training, support, and updates, with a requirement for the solution to be fully operational by April 1, 2026. Proposals must be submitted electronically via the Michigan Intergovernmental Trade Network (MITN) website by January 21, 2026. Evaluation will be based on compliance, functionality, references, and price.
EVALUATION CRITERIA
Compliance, functionality, references, price
REQUIRED DELIVERABLES
Cloud-Based Real-Time WCAG 2.1 AA Compliant Document Accessibility Solution, Software, Implementation, Training, Support, Updates
REQUIRED ATTACHMENTS
docx, xlsx, pdf, jpg, tif, rtf
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Rochester Hills?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic Submission ONLY through the MITN website.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance, functionality, references, price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rochester Hills?
All active and historical solicitations from City of Rochester Hills are tracked and searchable. As a city agency, City of Rochester Hills regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: docx, xlsx, pdf, jpg, tif, rtf. Review the full document from City of Rochester Hills for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rochester Hills in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rochester Hills, MI. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Cloud-Based Real-Time WCAG 2.1 AA Compliant Document Accessibility Solution, Software, Implementation, Training, Support, Updates. Proposals should clearly address how each deliverable will be met.
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