City of Richmond - Water Annual Engineering Services - RFP No. 270005805 (2026)
City of RichmondCity · Richmond, VA- Due
- Oct 30, 2026
- 13 days left
- Posted
- Sep 30, 2026
- Contract term
- 1 year
- Primary contact
- Jonathan Cosby
- (804) 357-6964
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THE 30-SECOND BRIEF
The City of Richmond Department of Public Utilities (DPU) seeks proposals for professional engineering and architectural services to establish an on-call contract supporting water utility capital improvement program (CIP) and operations and maintenance projects. The scope encompasses utility surveying, master planning, geotechnical and environmental testing, water quality and soil sampling, preliminary and final design, permitting, right-of-way and easement acquisition, bid phase services, construction management, hydraulic modeling using InfoWater and ArcGIS, and cost of service and rate studies. The waterworks system features a 132 MGD water treatment plant, nine pressure zones, ten storage tanks including the Byrd Park Reservoir, and transmission and distribution mains. The submission deadline is October 30, 2026, with a non-mandatory pre-proposal meeting on October 15, 2026. Evaluation criteria emphasize staffing plan, team experience, project approach, knowledge of local conditions, accessibility, and a 10% MBE/ESB participation goal.
Staffing Plan and Qualification of Proposed Staff 25%, Team Experience 25%, Project Approach 15%, Knowledge of Local Conditions and Requirements 15%, MBE/ESB Commitment 10%, Record 5%, Accessibility 5%
SUMMARY
The City of Richmond Department of Public Utilities (DPU) seeks proposals for professional engineering and architectural services to establish an on-call contract supporting water utility capital improvement program (CIP) and operations and maintenance projects.
The scope encompasses utility surveying, master planning, geotechnical and environmental testing, water quality and soil sampling, preliminary and final design, permitting, right-of-way and easement acquisition, bid phase services, construction management, hydraulic modeling using InfoWater and ArcGIS, and cost of service and rate studies. The waterworks system features a 132 MGD water treatment plant, nine pressure zones, ten storage tanks including the Byrd Park Reservoir, and transmission and distribution mains. The submission deadline is October 30, 2026, with a non-mandatory pre-proposal meeting on October 15, 2026. Evaluation criteria emphasize staffing plan, team experience, project approach, knowledge of local conditions, accessibility, and a 10% MBE/ESB participation goal.
EVALUATION CRITERIA
7- Staffing Plan and Qualification of Proposed Staff 25%
- Team Experience 25%
- Project Approach 15%
- Knowledge of Local Conditions and Requirements 15%
- MBE/ESB Commitment 10%
- Record 5%
- Accessibility 5%
REQUIRED ATTACHMENTS
9- Signature Sheet
- Addenda Acknowledgement
- State Corporation Commission Form
- Consent to Accept Electronic Signatures
- MBE-ESB-1 Participation Commitment Form
- MBE-ESB-2 Participation Form
- MBE-ESB-4 Good Faith Effort Form
- MBE-ESB-5 Past Good Faith Efforts Form
- Audited financial statements
REQUIRED STAFFING
16- Submit to
- https://procurement.opengov.com/portal/rva
- Duration
- 48 months
- Scope location
- Richmond, VA
Questions about this RFP
How do I respond to this RFP from City of Richmond?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/rva. For questions, contact Jonathan Cosby.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Richmond in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jonathan Cosby at (804) 357-6964. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Program Coordinator, Cost Estimator, Senior Project Manager, Assistant Project Manager, Engineer IV/Architect IV, Engineer III/Architect III, Engineer II/Architect II, Engineer I/Architect I, CADD/Drafting Supervisor, Senior CADD/Drafting Technician, Junior CADD/Drafting Technician, Senior Inspector. Proposers should demonstrate relevant qualifications and experience for each required role.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Staffing Plan and Qualification of Proposed Staff 25%, Team Experience 25%, Project Approach 15%, Knowledge of Local Conditions and Requirements 15%, MBE/ESB Commitment 10%, Record 5%, Accessibility 5..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Richmond?
All active and historical solicitations from City of Richmond are tracked and searchable. As a city agency, City of Richmond regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Sheet, Addenda Acknowledgement, State Corporation Commission Form, Consent to Accept Electronic Signatures, MBE-ESB-1 Participation Commitment Form, MBE-ESB-2 Participation Form, MBE-ESB-4 G. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Richmond for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Richmond, VA. Review the full solicitation for detailed scope requirements.