REQUEST FOR PROPOSALS
City of Pinole, City of Pinole, CA·City
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- Primary Contact
- Lilly Whalen · (510) 724-9832
- Scope Location
- Pinole, California
- Submission Address
- [email protected]
SUMMARY
The City of Pinole is seeking proposals for comprehensive document scanning, indexing, and quality control services for the Community Development and Public Works Departments. This is a multi-year project.
EVALUATION CRITERIA
Adherence of the proposal to the guidelines specified herein, Completeness of the proposal, Experience and technical expertise of the Consultant's staff, Quality and depth of references, Experience working with public agencies, Quality of service and responsiveness the Consultant commits to provide, Financial stability and resources of the Consultant, Willingness and ability to negotiate a contract acceptable to the City
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Pinole?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 29, 2023. Submissions should be delivered to: [email protected]. For questions, contact Lilly Whalen.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence of the proposal to the guidelines specified herein, Completeness of the proposal, Experience and technical expertise of the Consultant's staff, Quality and depth of references, Experience wo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pinole?
All active and historical solicitations from City of Pinole are tracked and searchable. As a city agency, City of Pinole regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Pinole for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pinole in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lilly Whalen at (510) 724-9832. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pinole, California. Review the full solicitation for detailed scope requirements.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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