City of Pembroke RFP P-26-05 Engineering Services - UV Disinfection System Upgrades 2026
City of PembrokeCity · Pembroke, ON- Due
- Jul 9, 2026
- Deadline passed
- Posted
- Jun 18, 2026
- Primary contact
- Marsha Hawthorne
- (613) 735-6821 ext 1408
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THE 30-SECOND BRIEF
The City of Pembroke requires engineering design, tender preparation, and construction support for UV disinfection system upgrades at the Pembroke Pollution Control Centre. Proposals are due by July 9, 2026.
Detailed design, Tender preparation, Construction support
The City reserves the right to accept or reject any or all proposals; lowest or any proposal will not necessarily be accepted.
SUMMARY
The City of Pembroke requires engineering design, tender preparation, and construction support for UV disinfection system upgrades at the Pembroke Pollution Control Centre. Proposals are due by July 9, 2026.
EVALUATION CRITERIA
The City reserves the right to accept or reject any or all proposals; lowest or any proposal will not necessarily be accepted.
REQUIRED DELIVERABLES
3- Detailed design
- Tender preparation
- Construction support
REQUIRED ATTACHMENTS
Four hard copies of proposal or emailed PDF copy with signature
REQUIRED STAFFING
Professional engineering services
- Submit to
- 460 River Road, Pembroke, Ontario K8A 1A1 or via email to purchasing
- Scope location
- Pembroke, ON
Questions about this RFP
How do I respond to this RFP from City of Pembroke?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 460 River Road, Pembroke, Ontario K8A 1A1 or via email to purchasing. For questions, contact Marsha Hawthorne.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pembroke in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marsha Hawthorne at (613) 735-6821 ext 1408. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Professional engineering services. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed design, Tender preparation, Construction support. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The City reserves the right to accept or reject any or all proposals; lowest or any proposal will not necessarily be accepted." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pembroke?
All active and historical solicitations from City of Pembroke are tracked and searchable. As a city agency, City of Pembroke regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Four hard copies of proposal or emailed PDF copy with signature. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Pembroke for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pembroke, ON. Review the full solicitation for detailed scope requirements.