City of Palm Desert Agenda, Legislative, and Public Meeting Management Solution RFP 2026-RFP-056
City of Palm Desert, City of Palm Desert, CA·City
Track City of Palm Desert solicitations
Get alerted when City of Palm Desert posts a new RFP, and see the pre-RFP signals months before it publishes.
- Primary Contact
- Damian Olivares · (760) 776-6334
- Contract Term
- 3 years
- Duration
- 60 months
- Scope Location
- Palm Desert, CA
- Submission Address
- 73510 Fred Waring Dr, Palm Desert, CA, 92260
SUMMARY
The City of Palm Desert is seeking proposals for a comprehensive, modern Agenda, Legislative, and Public Meeting Management Solution under project ID 2026-RFP-056. The procurement covers the full lifecycle of legislative and public meeting processes, including agenda development and approval, meeting administration, minutes preparation, public access, video streaming and recordings, and records management. The successful proposer will provide the software solution along with implementation, configuration, data migration, integration, testing, training, go-live support, and ongoing technical maintenance. The City anticipates a three-year initial contract term with two optional one-year extensions. Proposals are due by September 16, 2026, at the City's Fred Waring Dr location, with a notice of interest deadline of September 3, 2026.
REQUIRED DELIVERABLES
Software solution, Implementation, Configuration, Data migration, Integration, Testing, Training, Go-live support, Ongoing maintenance, Technical support
REQUIRED ATTACHMENTS
project_document_snapsho, c58799a5-b698-4f2e-a0f9, b52fa1fc-9985-4554-a011, 8526ca2a-7830-46dc-ba34, 338a4e7d-93c2-49e4-87bb, b30c9675-d767-4574-acd8, e9c1672f-4542-4838-811d, e52c313d-8e6f-4acd-a824, f13bac71-6d3e-4a89-bb41, 92968ad9-a36a-4e53-8151, 1843928
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Palm Desert?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 73510 Fred Waring Dr, Palm Desert, CA, 92260. For questions, contact Damian Olivares.
Where can I find more RFPs from City of Palm Desert?
All active and historical solicitations from City of Palm Desert are tracked and searchable. As a city agency, City of Palm Desert regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: project_document_snapsho, c58799a5-b698-4f2e-a0f9, b52fa1fc-9985-4554-a011, 8526ca2a-7830-46dc-ba34, 338a4e7d-93c2-49e4-87bb, b30c9675-d767-4574-acd8, e9c1672f-4542-4838-811d, e52c313d-8e6f-4acd-a824,. Review the full document from City of Palm Desert for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Palm Desert in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Damian Olivares at (760) 776-6334. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palm Desert, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Software solution, Implementation, Configuration, Data migration, Integration, Testing, Training, Go-live support, Ongoing maintenance, Technical support. Proposals should clearly address how each deliverable will be met.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.