City of Palatka Arborist Services RFP 2025-04
City of Palatka, City of Palatka, FL·City
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- Primary Contact
- Karen Hayes
- Scope Location
- Palatka, Florida
- Submission Address
- City of Palatka, Attn: Karen Hayes, City Clerk, 201 North Second Street, Palatka, FL 32177
SUMMARY
The City of Palatka is soliciting proposals from qualified, certified arborists or tree service firms for professional tree management services, including tree removal in urban settings, tree pruning within City rights-of-way, and comprehensive tree inventory assessments.
EVALUATION CRITERIA
ISA Certification and Qualifications, Demonstrated Experience and References, Quality and Completeness of Proposal, Rate Sheet and Cost Competitiveness, Equipment Capability and Safety Practices, Liability Insurance and Legal History, Responsiveness to Scope of Work and City Needs, Local Preference (City of Palatka / Putnam County)
REQUIRED DELIVERABLES
Tree removal, Tree pruning, Tree inventory assessment, Digital inventory reports
REQUIRED ATTACHMENTS
Contact Sheet, Certificate of Liability Insurance, ISA Arborist Certification, List of Lawsuits, References, Rate Sheet, Equipment List, Photo Examples of Pruning Services, Example Tree Inventory Assessment, Company Background and Qualifications
REQUIRED STAFFING ROLES
Tree removal (<36” DBH), Tree removal (>36" DBH), Tree pruning (per tree/hourly), Tree inventory assessment (per tree/hourly)
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Palatka?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Palatka, Attn: Karen Hayes, City Clerk, 201 North Second Street, Palatka, FL 32177. For questions, contact Karen Hayes.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "ISA Certification and Qualifications, Demonstrated Experience and References, Quality and Completeness of Proposal, Rate Sheet and Cost Competitiveness, Equipment Capability and Safety Practices, Liab..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Palatka?
All active and historical solicitations from City of Palatka are tracked and searchable. As a city agency, City of Palatka regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contact Sheet, Certificate of Liability Insurance, ISA Arborist Certification, List of Lawsuits, References, Rate Sheet, Equipment List, Photo Examples of Pruning Services, Example Tree Inventory Asse. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Palatka for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Palatka in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Hayes. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palatka, Florida. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Tree removal (<36” DBH), Tree removal (>36" DBH), Tree pruning (per tree/hourly), Tree inventory assessment (per tree/hourly). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Tree removal, Tree pruning, Tree inventory assessment, Digital inventory reports. Proposals should clearly address how each deliverable will be met.
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