City of Norfolk Service and Cleaning of Exhaust Hoods, Fans, and Dryer Vents - IFB 11145-0-2027/JF (2026)
City of NorfolkCity · Norfolk, VA- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Contract term
- 5 years
- Primary contact
- Jean Francois Guilmeus
- (757) 478-9080
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THE 30-SECOND BRIEF
The City of Norfolk, on behalf of the Norfolk Sheriff's Office, is seeking a responsible vendor to provide service and cleaning of exhaust hoods, fans, and dryer vents located within the Norfolk City Jail. The scope of work includes degreasing commercial kitchen exhaust hood systems, cleaning exhaust fans, and maintaining dryer exhaust ducts in accordance with NFPA Fire Code #96 and National Air Duct Cleaners Association standards. The contract term is five (5) years with a submission deadline of October 16, 2026, and a question deadline of October 8, 2026. Bids will be awarded to the lowest bidder for each line item on the Bid Form.
Service and Cleaning of EXHAUST HOODS; Service and Cleaning of DRYER EXHAUST DUCTS
Lowest total cost by grand total, lowest bid for each line item
SUMMARY
The City of Norfolk, on behalf of the Norfolk Sheriff's Office, is seeking a responsible vendor to provide service and cleaning of exhaust hoods, fans, and dryer vents located within the Norfolk City Jail.
The scope of work includes degreasing commercial kitchen exhaust hood systems, cleaning exhaust fans, and maintaining dryer exhaust ducts in accordance with NFPA Fire Code #96 and National Air Duct Cleaners Association standards. The contract term is five (5) years with a submission deadline of October 16, 2026, and a question deadline of October 8, 2026. Bids will be awarded to the lowest bidder for each line item on the Bid Form.
EVALUATION CRITERIA
Lowest total cost by grand total, lowest bid for each line item
REQUIRED DELIVERABLES
Service and Cleaning of EXHAUST HOODS; Service and Cleaning of DRYER EXHAUST DUCTS
REQUIRED ATTACHMENTS
5- Completed cover page
- Attachments A - F
- Vendor Submission requirements
- Pricing in Bid Form
- Statement protecting proprietary information
- Submit to
- https://procurement.opengov.com/portal/norfolk
- Scope location
- Norfolk, VA
Questions about this RFP
How do I respond to this IFB from City of Norfolk?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/norfolk. For questions, contact Jean Francois Guilmeus.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Norfolk in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jean Francois Guilmeus at (757) 478-9080. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Service and Cleaning of EXHAUST HOODS; Service and Cleaning of DRYER EXHAUST DUCTS. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total cost by grand total, lowest bid for each line item" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Norfolk?
All active and historical solicitations from City of Norfolk are tracked and searchable. As a city agency, City of Norfolk regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed cover page, Attachments A - F, Vendor Submission requirements, Pricing in Bid Form, Statement protecting proprietary information. Review the full document from City of Norfolk for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Norfolk, VA. Review the full solicitation for detailed scope requirements.