City of New Smyrna Beach Insurance Consultant Services RFQ 03-27-FIN (2026)
City of New Smyrna BeachCity · New Smyrna Beach, FL- Due
- Nov 6, 2026
- 21 days left
- Posted
- Oct 7, 2026
- Contract term
- 3 years
- Primary contact
- Janet Vivian
- (386) 410-2600 ext 2654
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THE 30-SECOND BRIEF
The City of New Smyrna Beach, Florida is requesting Qualifications from qualified vendors for professional insurance consultant services. The selected consultant will review the City's allocation of insurance assets, premiums, and coverage needs, assist with the development and administration of a Request for Proposals (RFP) for liability and related insurance coverages, evaluate received proposals, and develop an annual insurance premium allocation. The contract term is 3 years with two optional 1-year renewals. Proposals are due by November 6, 2026, at 2:00 pm, with written questions due by October 21, 2026.
Executive Summary (5), Qualifications and Experience (25), Previous Experience, Past Performance, and References (10), Capacity and Resources (10), Deliverables and Timeframe (25), Fee Proposal (25)
SUMMARY
The City of New Smyrna Beach, Florida is requesting Qualifications from qualified vendors for professional insurance consultant services.
The selected consultant will review the City's allocation of insurance assets, premiums, and coverage needs, assist with the development and administration of a Request for Proposals (RFP) for liability and related insurance coverages, evaluate received proposals, and develop an annual insurance premium allocation. The contract term is 3 years with two optional 1-year renewals. Proposals are due by November 6, 2026, at 2:00 pm, with written questions due by October 21, 2026.
EVALUATION CRITERIA
- Submit to
- https://procurement.opengov.com/portal/cityofnsb
- Duration
- 60 months
- Scope location
- New Smyrna Beach, FL
Questions about this RFP
How do I respond to this RFQ from City of New Smyrna Beach?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofnsb. For questions, contact Janet Vivian.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of New Smyrna Beach in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Janet Vivian at (386) 410-2600 ext 2654. Questions and answers are typically shared with all prospective bidders.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Executive Summary (5), Qualifications and Experience (25), Previous Experience, Past Performance, and References (10), Capacity and Resources (10), Deliverables and Timeframe (25), Fee Proposal (25)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of New Smyrna Beach?
All active and historical solicitations from City of New Smyrna Beach are tracked and searchable. As a city agency, City of New Smyrna Beach regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of New Smyrna Beach for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Smyrna Beach, FL. Review the full solicitation for detailed scope requirements.