City of Naperville - Citywide Learning Management System (LMS) RFP #26-189, 2026
City of Naperville cityCity · Naperville city, IL- Due
- Oct 28, 2026
- 12 days left
- Posted
- Sep 30, 2026
- Contract term
- 3 years
- Primary contact
- Marcie Schatz
- (630) 420-6030
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THE 30-SECOND BRIEF
The City of Naperville is seeking proposals from qualified vendors to provide and support a cloud-based, citywide Learning Management System (LMS) for managing, tracking, delivering, and reporting training opportunities for its 1,100 employees. The learning environment encompasses HR and cybersecurity compliance, safety, emergency and incident management, professional development, and technical training. The initial contract term is for three (3) years with up to five (5) additional one-year renewal options, commencing around February 1, 2027. Proposals are due by October 28, 2026, at 2:00 PM, with a question deadline of October 15, 2026. Electronic submission is required via the OpenGov Procurement portal.
Capability, Capacity and Qualifications of the Proposer (25%), System Capability and Project Approach (30%), Technical, Cybersecurity & Platform Requirements (15%), Post-Implementation Support & Maintenance (15%), Pricing Proposal (15%)
SUMMARY
The City of Naperville is seeking proposals from qualified vendors to provide and support a cloud-based, citywide Learning Management System (LMS) for managing, tracking, delivering, and reporting training opportunities for its 1,100 employees.
The learning environment encompasses HR and cybersecurity compliance, safety, emergency and incident management, professional development, and technical training. The initial contract term is for three (3) years with up to five (5) additional one-year renewal options, commencing around February 1, 2027. Proposals are due by October 28, 2026, at 2:00 PM, with a question deadline of October 15, 2026. Electronic submission is required via the OpenGov Procurement portal.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
4- Affidavit of Compliance
- Proposer's Standard Agreement
- CAIQ-Lite: Efficient Vendor Engagement document
- Redacted Technical Proposal Response
- Submit to
- https://procurement.opengov.com/portal/naperville
- Duration
- 96 months
- Scope location
- Naperville, IL
- Reported agency
- City of Naperville
Questions about this RFP
How do I respond to this RFP from City of Naperville city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/naperville. For questions, contact Marcie Schatz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Naperville city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marcie Schatz at (630) 420-6030. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Capability, Capacity and Qualifications of the Proposer (25%), System Capability and Project Approach (30%), Technical, Cybersecurity & Platform Requirements (15%), Post-Implementation Support & Maint..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Naperville city?
All active and historical solicitations from City of Naperville city are tracked and searchable. As a city agency, City of Naperville city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Compliance, Proposer's Standard Agreement, CAIQ-Lite: Efficient Vendor Engagement document, Redacted Technical Proposal Response. Review the full document from City of Naperville city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Naperville, IL. Review the full solicitation for detailed scope requirements.