City of Lima Code Enforcement and Building Management RFP 2021
City of Lima, City of Lima, OH·City
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- Primary Contact
- Kerry Adams · (419) 221-5140
- Scope Location
- Lima, OH
- Submission Address
- 50 Town Square, Lima, OH 45801
SUMMARY
The City of Lima is soliciting proposals for a work order management system to support its Building and Community Development departments. The project includes system customization, integration, training, and ongoing support, with a submission deadline of December 1, 2021.
EVALUATION CRITERIA
Capability to Meet City Requirements (40), Vendor Qualifications Experience and Industry Knowledge (25), Pricing Structure & Cost Effectiveness (25), Quality & Completeness of Proposal (10)
REQUIRED DELIVERABLES
Project plan, Training program, Maintenance services, Implementation schedule, Bid forms
REQUIRED ATTACHMENTS
Attachment A (Bid Forms), Attachment B (Solution Requirements), Attachment C (Metrics)
REQUIRED STAFFING ROLES
Project Manager, Account Manager
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Lima?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2021. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 50 Town Square, Lima, OH 45801. For questions, contact Kerry Adams.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Capability to Meet City Requirements (40), Vendor Qualifications Experience and Industry Knowledge (25), Pricing Structure & Cost Effectiveness (25), Quality & Completeness of Proposal (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lima?
All active and historical solicitations from City of Lima are tracked and searchable. As a city agency, City of Lima regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Bid Forms), Attachment B (Solution Requirements), Attachment C (Metrics). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Lima for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lima in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kerry Adams at (419) 221-5140. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lima, OH. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Account Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project plan, Training program, Maintenance services, Implementation schedule, Bid forms. Proposals should clearly address how each deliverable will be met.
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