City of Iowa City - Bus Repair, Rebuilding, Refurbishment, and Related Services - RFP27-113 (2026)
City of IowaCity · Iowa City, IA- Due
- Oct 12, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Contract term
- 1 year
- Primary contact
- Trina Surratt
- (319) 356-5077
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THE 30-SECOND BRIEF
The City of Iowa City is requesting proposals from qualified vendors to provide bus repair, rebuilding, refurbishment, transmission repair, engine repair, and engine removal/replacement using Cummins ReCon engines for its Transportation Services Department fleet of 40-foot low-floor transit coaches. Named assets include Gillig low-floor coaches and current fleet engines ranging from 2007 to 2018 models. The initial contract term is for one year with options to renew for four additional one-year periods, with price increases capped at 5%. Proposals must be submitted online via Ion Wave by October 12, 2026, at 2:30 PM CT. Questions are due by October 5, 2026, at noon CT. Evaluation criteria include Proposer Qualifications and Capabilities (35 points), Pricing (30 points), Company Experience, Customer Satisfaction, and References (25 points), and Compliance with Terms and Conditions (10 points).
Transmission repair, Transmission rebuild, Transmission replacement, Engine repair, Engine rebuild, Engine removal and replacement with Cummins ReCon Engines, Hourly labor rate for bus repair, Engine removal/replacement, Rebuilding, Refurbishment, And related services
Proposer Qualifications and Capabilities (35), Pricing (30), Company Experience, Customer Satisfaction, and References (25), Compliance with Terms and Conditions (10)
SUMMARY
The City of Iowa City is requesting proposals from qualified vendors to provide bus repair, rebuilding, refurbishment, transmission repair, engine repair, and engine removal/replacement using Cummins ReCon engines for its Transportation Services Department fleet of 40-foot low-floor transit coaches.
Named assets include Gillig low-floor coaches and current fleet engines ranging from 2007 to 2018 models. The initial contract term is for one year with options to renew for four additional one-year periods, with price increases capped at 5%. Proposals must be submitted online via Ion Wave by October 12, 2026, at 2:30 PM CT. Questions are due by October 5, 2026, at noon CT. Evaluation criteria include Proposer Qualifications and Capabilities (35 points), Pricing (30 points), Company Experience, Customer Satisfaction, and References (25 points), and Compliance with Terms and Conditions (10 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Transmission repair
- Transmission rebuild
- Transmission replacement
- Engine repair
- Engine rebuild
- Engine removal and replacement with Cummins ReCon Engines
- Hourly labor rate for bus repair
- Engine removal/replacement
- Rebuilding
- Refurbishment
- Related services
REQUIRED ATTACHMENTS
Completed Wage Theft Policy, General Terms and Conditions Exceptions
- Submit to
- https://icgov.ionwave.net/PublicDetail.aspx?bidID=578&SourceType=2
- Duration
- 60 months
- Scope location
- Iowa City, IA
- Reported agency
- City of Iowa City
Questions about this RFP
How do I respond to this RFP from City of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://icgov.ionwave.net/PublicDetail.aspx?bidID=578&SourceType=2. For questions, contact Trina Surratt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trina Surratt at (319) 356-5077. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Transmission repair, Transmission rebuild, Transmission replacement, Engine repair, Engine rebuild, Engine removal and replacement with Cummins ReCon Engines, Hourly labor rate for bus repair, Engine removal/replacement, Rebuilding, Refurbishment, And related services. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer Qualifications and Capabilities (35), Pricing (30), Company Experience, Customer Satisfaction, and References (25), Compliance with Terms and Conditions (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Iowa?
All active and historical solicitations from City of Iowa are tracked and searchable. As a city agency, City of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Wage Theft Policy, General Terms and Conditions Exceptions. Review the full document from City of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Iowa City, IA. Review the full solicitation for detailed scope requirements.