City of Huber Heights Enterprise Resource Planning Solution Provider and Implementation Services RFP
City of Huber HeightsCity · Huber Heights, OH- Due
- Oct 11, 2024
- Deadline passed
- Posted
- Sep 12, 2024
- Primary contact
- Kathryn Knisley
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THE 30-SECOND BRIEF
The City of Huber Heights is seeking proposals from qualified firms to provide an Enterprise Resource Planning (ERP) solution. The solution should integrate Finance, Human Resources, Payroll, Time Entry, Utility Billing, and Tax Payment functions. The RFP outlines detailed requirements for the proposed solution, including functional and technical specifications, submittal requirements, and evaluation criteria.
Proposal Response, Complete RFP Checklist, Attachment A: Proposal Response Forms, Attachment B: Functional and Technical Requirements Worksheet, Attachment C: Reports Worksheet, Attachment D: Interfaces Worksheet, Attachment E: Cost Worksheet
Quality, clarity, and responsiveness of the proposal, Ability to meet the needs of the City, Well thought-out timeline and roadmap for “go live” with a phased approach, Proven technical ability to design, install, and support the proposed system, Demonstrated ability to work cooperatively and collaboratively with clients, Anticipated value and price, Perceived risk or lack thereof, References for each application proposed, Company financial stability, Results of interviews, demonstrations, and site visits, Ability to prepare and execute a contract in a timely manner, Commitment to continually evolving the system to remain current with evolving best practices
SUMMARY
The City of Huber Heights is seeking proposals from qualified firms to provide an Enterprise Resource Planning (ERP) solution.
The solution should integrate Finance, Human Resources, Payroll, Time Entry, Utility Billing, and Tax Payment functions. The RFP outlines detailed requirements for the proposed solution, including functional and technical specifications, submittal requirements, and evaluation criteria.
EVALUATION CRITERIA
Quality, clarity, and responsiveness of the proposal, Ability to meet the needs of the City, Well thought-out timeline and roadmap for “go live” with a phased approach, Proven technical ability to design, install, and support the proposed system, Demonstrated ability to work cooperatively and collaboratively with clients, Anticipated value and price, Perceived risk or lack thereof, References for each application proposed, Company financial stability, Results of interviews, demonstrations, and site visits, Ability to prepare and execute a contract in a timely manner, Commitment to continually evolving the system to remain current with evolving best practices
REQUIRED DELIVERABLES
7- Proposal Response
- Complete RFP Checklist
- Attachment A: Proposal Response Forms
- Attachment B: Functional and Technical Requirements Worksheet
- Attachment C: Reports Worksheet
- Attachment D: Interfaces Worksheet
- Attachment E: Cost Worksheet
REQUIRED ATTACHMENTS
5- Attachment A: Proposal Response Forms
- Attachment B: Functional and Technical Requirements Worksheet
- Attachment C: Reports Worksheet
- Attachment D: Interface Worksheet
- Attachment E: Cost Worksheet
- Submit to
- [email protected]
- Scope location
- Huber Heights, OH
Questions about this RFP
How do I respond to this RFP from City of Huber Heights?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 11, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kathryn Knisley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Huber Heights in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathryn Knisley. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Response, Complete RFP Checklist, Attachment A: Proposal Response Forms, Attachment B: Functional and Technical Requirements Worksheet, Attachment C: Reports Worksheet, Attachment D: Interfaces Worksheet, Attachment E: Cost Worksheet. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality, clarity, and responsiveness of the proposal, Ability to meet the needs of the City, Well thought-out timeline and roadmap for “go live” with a phased approach, Proven technical ability to des..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Huber Heights?
All active and historical solicitations from City of Huber Heights are tracked and searchable. As a city agency, City of Huber Heights regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Proposal Response Forms, Attachment B: Functional and Technical Requirements Worksheet, Attachment C: Reports Worksheet, Attachment D: Interface Worksheet, Attachment E: Cost Worksheet. Review the full document from City of Huber Heights for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huber Heights, OH. Review the full solicitation for detailed scope requirements.