City of Huber Heights ERP Solution Provider and Implementation Services RFP #24-001-ERP - 2024
City of Huber HeightsCity · Huber Heights, OH- Due
- Oct 11, 2024
- Deadline passed
- Posted
- Sep 12, 2024
- Primary contact
- Kathryn Knisley
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THE 30-SECOND BRIEF
The City of Huber Heights is soliciting proposals for a cloud-based ERP solution covering finance, HR, payroll, utility billing, and tax functions. The project aims to replace legacy Civica software and manual processes.
Implementation Approach and Timeline, Data Conversion, System Interfaces, Reporting, Testing, Training, Go-Live Support, Post-Implementation Support, Project Management, Project Costs
Quality clarity and responsiveness, Ability to meet needs, Timeline and roadmap, Technical ability, Cooperative ability, Value and price, Perceived risk, Financial stability, References, Interviews and demonstrations, Contract execution ability, Commitment to best practices
SUMMARY
The City of Huber Heights is soliciting proposals for a cloud-based ERP solution covering finance, HR, payroll, utility billing, and tax functions. The project aims to replace legacy Civica software and manual processes.
EVALUATION CRITERIA
12- Quality clarity and responsiveness
- Ability to meet needs
- Timeline and roadmap
- Technical ability
- Cooperative ability
- Value and price
- Perceived risk
- Financial stability
- References
- Interviews and demonstrations
- Contract execution ability
- Commitment to best practices
REQUIRED DELIVERABLES
10- Implementation Approach and Timeline
- Data Conversion
- System Interfaces
- Reporting
- Testing
- Training
- Go-Live Support
- Post-Implementation Support
- Project Management
- Project Costs
REQUIRED ATTACHMENTS
7- Proposal Response
- RFP Checklist
- Attachment A: Proposal Response Forms
- Attachment B: Functional and Technical Requirements Worksheet
- Attachment C: Reports Worksheet
- Attachment D: Interfaces Worksheet
- Attachment E: Cost Worksheet
- Scope location
- Huber Heights, OH
Questions about this RFP
How do I respond to this RFP from City of Huber Heights?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 11, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Kathryn Knisley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Huber Heights in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathryn Knisley. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Implementation Approach and Timeline, Data Conversion, System Interfaces, Reporting, Testing, Training, Go-Live Support, Post-Implementation Support, Project Management, Project Costs. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality clarity and responsiveness, Ability to meet needs, Timeline and roadmap, Technical ability, Cooperative ability, Value and price, Perceived risk, Financial stability, References, Interviews an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Huber Heights?
All active and historical solicitations from City of Huber Heights are tracked and searchable. As a city agency, City of Huber Heights regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Response, RFP Checklist, Attachment A: Proposal Response Forms, Attachment B: Functional and Technical Requirements Worksheet, Attachment C: Reports Worksheet, Attachment D: Interfaces Worksh. Review the full document from City of Huber Heights for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huber Heights, OH. Review the full solicitation for detailed scope requirements.