City of Hayward - WRRF West Substation Transformer Repair - RFQ #27-005 (2026)
City of HaywardCity · Hayward, CA- Due
- Oct 28, 2026
- 11 days left
- Posted
- Oct 9, 2026
- Duration
- 5 months
- Primary contact
- Kevin Kaveh
- (215) 298-8184
Know who Hayward buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Hayward is seeking quotes from qualified contractors to perform the repair of the West Substation Transformer at the Water Resource Recovery Facility (WRRF) located at 3700 Enterprise Avenue, Hayward, CA 94545. The work involves complete repair of the existing Square D / Schneider Electric 1500/1680/1932 kVA transformer, including new windings, new insulation, 466 gallons of Envirotemp FR3 natural ester fluid, and a light-gray paint finish. The project requires compliance with California C-10 Electrical Contractor licensing, prevailing wage, certified payroll records, and insurance coverage. Proposals are due by October 28, 2026, at 12:00 pm, with question submission deadline on October 15, 2026.
Complete repair of existing West Substation transformer, New copper windings, New insulation, 466 gallons of FR3 fluid, Light-gray paint finish, Comprehensive testing, Work plan, Lifting/rigging plan, Operations and maintenance information, Startup report
SUMMARY
The City of Hayward is seeking quotes from qualified contractors to perform the repair of the West Substation Transformer at the Water Resource Recovery Facility (WRRF) located at 3700 Enterprise Avenue, Hayward, CA 94545.
The work involves complete repair of the existing Square D / Schneider Electric 1500/1680/1932 kVA transformer, including new windings, new insulation, 466 gallons of Envirotemp FR3 natural ester fluid, and a light-gray paint finish. The project requires compliance with California C-10 Electrical Contractor licensing, prevailing wage, certified payroll records, and insurance coverage. Proposals are due by October 28, 2026, at 12:00 pm, with question submission deadline on October 15, 2026.
REQUIRED DELIVERABLES
10- Complete repair of existing West Substation transformer
- New copper windings
- New insulation
- 466 gallons of FR3 fluid
- Light-gray paint finish
- Comprehensive testing
- Work plan
- Lifting/rigging plan
- Operations and maintenance information
- Startup report
REQUIRED ATTACHMENTS
Cover Letter, Reference and Experience, Capacity to Perform the Work, Prices and Timeline, Insurance, Current City Business License, Attachment B - Forms to be Submitted with Bid including Noncollusion Affidavit, Nondiscriminatory Employment Practices and Affirmative Action Certification Statement, Affirmation of Non-Involvement in Development of Production of Nuclear Weapons
- Submit to
- https://secure.procurenow.com/portal/hayward-ca
- Scope location
- Hayward, CA
Questions about this RFP
How do I respond to this Quote from City of Hayward?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/hayward-ca. For questions, contact Kevin Kaveh.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Hayward in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Kaveh at (215) 298-8184. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete repair of existing West Substation transformer, New copper windings, New insulation, 466 gallons of FR3 fluid, Light-gray paint finish, Comprehensive testing, Work plan, Lifting/rigging plan, Operations and maintenance information, Startup report. Proposals should clearly address how each deliverable will be met.
Can I search Quotes like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
Where can I find more RFPs from City of Hayward?
All active and historical solicitations from City of Hayward are tracked and searchable. As a city agency, City of Hayward regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Reference and Experience, Capacity to Perform the Work, Prices and Timeline, Insurance, Current City Business License, Attachment B - Forms to be Submitted with Bid including Noncollusio. Review the full document from City of Hayward for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hayward, CA. Review the full solicitation for detailed scope requirements.