City of Greenfield RFQ 25-08 Design and Engineering Services - Rooftop ERUs at Middle School 2024
City of GreenfieldCity · Greenfield, MA- Due
- Oct 29, 2024
- Deadline passed
- Posted
- Oct 9, 2024
- Primary contact
- Michael Boudreau
- (413) 772-1406
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THE 30-SECOND BRIEF
The City of Greenfield is soliciting qualifications from firms to provide design and engineering services for the replacement of the rooftop energy recovery units (ERUs) system at Greenfield Middle School, a grade 5-7 facility. The selected designer will be responsible for existing conditions investigations, schematic design, design development, construction documents, and bidding phase services. Deliverables must include at least four proposed project alternatives prioritizing environmental responsibility, operational cost minimization, and energy efficiency over a 30-year life expectancy. The project is partially funded by a federal grant from the Massachusetts Department of Elementary and Secondary Education, requiring a contract award by December 23, 2024. Proposals must include a Technical Proposal and a Price Proposal (later amended by Addendum #1 to not require the Price Proposal initially). A mandatory site visit was scheduled for October 16, 2024.
Technical Proposal, DSB Application Form, Certificate of Non-Collusion, Certificate of Tax Compliance, Certificate of Authority, Debarment Disclosure Form
Related Experience, Qualifications of Knowledge Based M.G.L. c.149 Bid Procurement, Qualifications of the ERU Design Engineer, Quality Clarity and Completeness of Proposal, Schedule Control
SUMMARY
The City of Greenfield is soliciting qualifications from firms to provide design and engineering services for the replacement of the rooftop energy recovery units (ERUs) system at Greenfield Middle School, a grade 5-7 facility.
The selected designer will be responsible for existing conditions investigations, schematic design, design development, construction documents, and bidding phase services. Deliverables must include at least four proposed project alternatives prioritizing environmental responsibility, operational cost minimization, and energy efficiency over a 30-year life expectancy. The project is partially funded by a federal grant from the Massachusetts Department of Elementary and Secondary Education, requiring a contract award by December 23, 2024. Proposals must include a Technical Proposal and a Price Proposal (later amended by Addendum #1 to not require the Price Proposal initially). A mandatory site visit was scheduled for October 16, 2024.
EVALUATION CRITERIA
5- Related Experience
- Qualifications of Knowledge Based M.G.L. c.149 Bid Procurement
- Qualifications of the ERU Design Engineer
- Quality Clarity and Completeness of Proposal
- Schedule Control
REQUIRED DELIVERABLES
6- Technical Proposal
- DSB Application Form
- Certificate of Non-Collusion
- Certificate of Tax Compliance
- Certificate of Authority
- Debarment Disclosure Form
REQUIRED STAFFING
Project Manager, ERU Design Engineer
- Submit to
- Mayors Office, City of Greenfield, ATTN: Procurement Dept., 14 Court Square, Greenfield, MA 01301
- Scope location
- Greenfield, MA
Questions about this RFP
How do I respond to this RFQ from City of Greenfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2024. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Mayors Office, City of Greenfield, ATTN: Procurement Dept., 14 Court Square, Greenfield, MA 01301. For questions, contact Michael Boudreau.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Greenfield in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Boudreau at (413) 772-1406. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, ERU Design Engineer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, DSB Application Form, Certificate of Non-Collusion, Certificate of Tax Compliance, Certificate of Authority, Debarment Disclosure Form. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Related Experience, Qualifications of Knowledge Based M.G.L. c.149 Bid Procurement, Qualifications of the ERU Design Engineer, Quality Clarity and Completeness of Proposal, Schedule Control" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Greenfield?
All active and historical solicitations from City of Greenfield are tracked and searchable. As a city agency, City of Greenfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Greenfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Greenfield, MA. Review the full solicitation for detailed scope requirements.