City of Galax Water Treatment Plant Filter Equipment RFP 27-0008 - 2026
- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Primary contact
- Rita Moxley
- (276) 236-2131
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THE 30-SECOND BRIEF
The City of Galax seeks proposals from qualified contractors to furnish, install, and place into operation replacement water treatment plant flow control equipment at the City's Water Treatment Plant under RFP 27-0008. The project consists of the removal of aging equipment and the installation of two 18-inch x 18-inch stainless steel sluice gates and two 18-inch flanged butterfly valves complete with AUMA electric actuators, local controls, position indication, torque protection, limit switches, and associated electrical control components. Contractors shall provide all labor, materials, equipment, supervision, conduit, wiring, fittings, junction boxes, testing, startup, operator training, and incidentals. Proposals are due by September 21, 2026, at 2:00 PM, and may be submitted via eVA or delivered to the City of Galax Municipal Building.
Two (2) new 18-inch x 18-inch sluice gates complete with AUMA electric actuators, Two (2) new 18-inch flanged butterfly valves complete with AUMA electric actuators, New control switch within existing filter control console, Conduit, Wiring, Fittings, And electrical connections, Testing, Startup, And operator training
Proposed pricing, References, Experience of firm and staff, Past performance, Timeline, Proposed method of plan and overall strength of the proposal, Interviews
SUMMARY
The City of Galax seeks proposals from qualified contractors to furnish, install, and place into operation replacement water treatment plant flow control equipment at the City's Water Treatment Plant under RFP 27-0008.
The project consists of the removal of aging equipment and the installation of two 18-inch x 18-inch stainless steel sluice gates and two 18-inch flanged butterfly valves complete with AUMA electric actuators, local controls, position indication, torque protection, limit switches, and associated electrical control components. Contractors shall provide all labor, materials, equipment, supervision, conduit, wiring, fittings, junction boxes, testing, startup, operator training, and incidentals. Proposals are due by September 21, 2026, at 2:00 PM, and may be submitted via eVA or delivered to the City of Galax Municipal Building.
EVALUATION CRITERIA
7- Proposed pricing
- References
- Experience of firm and staff
- Past performance
- Timeline
- Proposed method of plan and overall strength of the proposal
- Interviews
REQUIRED DELIVERABLES
Two (2) new 18-inch x 18-inch sluice gates complete with AUMA electric actuators, Two (2) new 18-inch flanged butterfly valves complete with AUMA electric actuators, New control switch within existing filter control console, Conduit, Wiring, Fittings, And electrical connections, Testing, Startup, And operator training
REQUIRED ATTACHMENTS
3- Completed bid form
- Three references
- Completed City of Galax substitute W-9 Form
- Submit to
- City of Galax Municipal Building, 111 East Grayson Street, Galax, VA 24333 or electronically via eVA
- Scope location
- Galax, VA
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Other solicitations from City of Galax.
Questions about this RFP
How do I respond to this RFP from City of Galax?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Galax Municipal Building, 111 East Grayson Street, Galax, VA 24333 or electronically via eVA. For questions, contact Rita Moxley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Galax in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rita Moxley at (276) 236-2131. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two (2) new 18-inch x 18-inch sluice gates complete with AUMA electric actuators, Two (2) new 18-inch flanged butterfly valves complete with AUMA electric actuators, New control switch within existing filter control console, Conduit, Wiring, Fittings, And electrical connections, Testing, Startup, An. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed pricing, References, Experience of firm and staff, Past performance, Timeline, Proposed method of plan and overall strength of the proposal, Interviews" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Galax?
All active and historical solicitations from City of Galax are tracked and searchable. As a city agency, City of Galax regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: completed bid form, three references, completed City of Galax substitute W-9 Form. Review the full document from City of Galax for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Galax, VA. Review the full solicitation for detailed scope requirements.