City of Gainesville Water Service Line Materials Field Verification RFP
City of GainesvilleCity · Gainesville, GA- Due
- Sep 17, 2025
- Deadline passed
- Posted
- May 19, 2025
- Primary contact
- Alejandro Chacon
- (770) 535-3069
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THE 30-SECOND BRIEF
The City of Gainesville is seeking proposals for the field verification and replacement of water service lines. This project involves identifying service line materials, potentially replacing customer service lines if approved, and restoring disturbed areas. The project is GEFA funded.
Proposal, Vendor Application Packet, W-9 Form, Proof of Registration with Secretary of State, Certificate of Insurance, Contractor Affidavit for Federal Work Authorization, Affidavit Verifying Status for City Public Benefit Application, E-Verify Document, Company's Business License or Articles of Incorporation, Proposal Form, Proposal Bond, Drug-Free Workplace Certificate, Statement of Proposer's Qualifications, Non-Collusion Affidavit of Prime Proposer, Non-Collusion Affidavit of Sub-Contractor, Contractor's License Certification, Corporate Certificate, Contract Agreement, Performance Bond, Payment Bond, Company's Insurance Certificate, Final Affidavit, Release and Lien Waiver, General Conditions, Insurance Requirements, GEFA Supplemental General Conditions, GEFA Exhibit C
Project Cost (20%), Previous Experience (40%), Responsiveness to RFP (20%), Reference Input (20%)
SUMMARY
The City of Gainesville is seeking proposals for the field verification and replacement of water service lines. This project involves identifying service line materials, potentially replacing customer service lines if approved, and restoring disturbed areas. The project is GEFA funded.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
27- Proposal
- Vendor Application Packet
- W-9 Form
- Proof of Registration with Secretary of State
- Certificate of Insurance
- Contractor Affidavit for Federal Work Authorization
- Affidavit Verifying Status for City Public Benefit Application
- E-Verify Document
- Company's Business License or Articles of Incorporation
- Proposal Form
- Proposal Bond
- Drug-Free Workplace Certificate
- Statement of Proposer's Qualifications
- Non-Collusion Affidavit of Prime Proposer
- Non-Collusion Affidavit of Sub-Contractor
- Contractor's License Certification
- Corporate Certificate
- Contract Agreement
- Performance Bond
- Payment Bond
- Company's Insurance Certificate
- Final Affidavit
- Release and Lien Waiver
- General Conditions
- Insurance Requirements
- GEFA Supplemental General Conditions
- GEFA Exhibit C
- Scope location
- Gainesville, Georgia
Questions about this RFP
How do I respond to this RFP from City of Gainesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2025. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Alejandro Chacon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gainesville in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alejandro Chacon at (770) 535-3069. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Vendor Application Packet, W-9 Form, Proof of Registration with Secretary of State, Certificate of Insurance, Contractor Affidavit for Federal Work Authorization, Affidavit Verifying Status for City Public Benefit Application, E-Verify Document, Company's Business License or Articles of In. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Cost (20%), Previous Experience (40%), Responsiveness to RFP (20%), Reference Input (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gainesville?
All active and historical solicitations from City of Gainesville are tracked and searchable. As a city agency, City of Gainesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Gainesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, Georgia. Review the full solicitation for detailed scope requirements.