City of Evanston Water Plant Electrical Systems Assessment RFP 26-38 2026
City of Evanston, City of Evanston, IL·City
- Primary Contact
- Cheryl Stuart · (847) 866-2935
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Evanston, IL
- Submission Address
- Electronic via DemandStar (WWW.DEMANDSTAR.COM)
SUMMARY
The City of Evanston is seeking proposals for professional engineering services to assess the Water Plant's electrical infrastructure and develop a risk-based roadmap for maintenance and capital investment. Proposals are due September 17, 2026.
EVALUATION CRITERIA
Qualifications and Expertise (Firm and Team), Price, Organization and Completeness of Proposal, Willingness to Execute the City of Evanston’s Professional Services Agreement, M/W/D/EBE Participation
REQUIRED DELIVERABLES
Electrical System Assessment Report, Electrical Operations and Maintenance (O&M) Plan, Test Locations and Equipment Matrix, Risk-Based Capital Improvement Plan, Monthly Invoices, Progress reports
REQUIRED ATTACHMENTS
Exhibit A – Disclosure of Ownership Interests, Exhibit B – Additional Information Sheet, Exhibit C – Conflict of Interest Form, Exhibit D – Acknowledgement of Understanding, Exhibit E – Anti-Collusion Affidavit and Proposer’s Certification, Exhibit G – M/W/EBE Participation Compliance Form, Exhibit G – M/W/EBE Utilization Summary Report, Exhibit J – Scope of Services - Cost Summary Table, Exhibit K – Alternative Scope - Cost Summary Table, Exhibit L – Switch 12F Diagnostic Evaluation and Repair/Replacement - Cost Summary Table, Exhibit M – Fee Breakdown Table, Exhibit N – Firm Experience Table, Exhibit O – Project Team Experience Table, Exhibit Q – Professional Services Agreement Acknowledgement, Exhibit R – Consultant Certification and Verification Addendum, Exhibit T – Non-Disclosure Agreement
REQUIRED STAFFING ROLES
Project Manager, Technical Lead, Key Team Member, Labor Classification
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Evanston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic via DemandStar (WWW.DEMANDSTAR.COM). For questions, contact Cheryl Stuart.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Expertise (Firm and Team), Price, Organization and Completeness of Proposal, Willingness to Execute the City of Evanston’s Professional Services Agreement, M/W/D/EBE Participation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evanston?
All active and historical solicitations from City of Evanston are tracked and searchable. As a city agency, City of Evanston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of September 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Disclosure of Ownership Interests, Exhibit B – Additional Information Sheet, Exhibit C – Conflict of Interest Form, Exhibit D – Acknowledgement of Understanding, Exhibit E – Anti-Collusion. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Evanston for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Evanston in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheryl Stuart at (847) 866-2935. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evanston, IL. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Technical Lead, Key Team Member, Labor Classification. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Electrical System Assessment Report, Electrical Operations and Maintenance (O&M) Plan, Test Locations and Equipment Matrix, Risk-Based Capital Improvement Plan, Monthly Invoices, Progress reports. Proposals should clearly address how each deliverable will be met.
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