City of Evanston - Sherman Plaza Parking Garage FACP Replacement - RFP 26-41 (2026)
City of EvanstonCity · Evanston, IL- Due
- Oct 20, 2026
- 3 days left
- Posted
- Sep 10, 2026
- Contract term
- 0.5 years
- Primary contact
- Jessica Cooper
- (847) 866-2935
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THE 30-SECOND BRIEF
The City of Evanston is seeking proposals from experienced firms for the complete replacement of the existing fire alarm control panel (FACP) and all input and notification devices at the Sherman Plaza Parking Garage, located at 821 Davis Street, Evanston, IL 60201. The new system must be state-of-the-art, non-proprietary, and meet or exceed 2021 IFC, 2021 IBC, 2019 NFPA, 2019 NEC, and Illinois Accessibility codes. Scope includes site survey, system design, building permits, removal of existing FACP and obsolete components, installation of new FACP, wiring, conduit, modules for system integration (elevator recall, BAS, HVAC shutdown), system testing, commissioning, training, documentation, and warranty. Proposals are due by 2:00 P.M. on October 20, 2026, and must be submitted electronically via DemandStar. A non-mandatory pre-proposal meeting is scheduled for September 17, 2026, at 11:00 A.M. at City Hall, Room 332A. Questions are due by September 25, 2026. The contract term is 6 months. Requirements include M/W/D/EBE participation goals of 25%, Responsible Bidder Ordinance compliance, prevailing wage, and specific insurance coverage.
Qualifications and Expertise,Price,Organization and Completeness of Proposal,Willingness to Execute the City of Evanston's Professional Services Agreement,M/W/D/EBE Participation
SUMMARY
The City of Evanston is seeking proposals from experienced firms for the complete replacement of the existing fire alarm control panel (FACP) and all input and notification devices at the Sherman Plaza Parking Garage, located at 821 Davis Street, Evanston, IL 60201.
The new system must be state-of-the-art, non-proprietary, and meet or exceed 2021 IFC, 2021 IBC, 2019 NFPA, 2019 NEC, and Illinois Accessibility codes. Scope includes site survey, system design, building permits, removal of existing FACP and obsolete components, installation of new FACP, wiring, conduit, modules for system integration (elevator recall, BAS, HVAC shutdown), system testing, commissioning, training, documentation, and warranty. Proposals are due by 2:00 P.M. on October 20, 2026, and must be submitted electronically via DemandStar. A non-mandatory pre-proposal meeting is scheduled for September 17, 2026, at 11:00 A.M. at City Hall, Room 332A. Questions are due by September 25, 2026. The contract term is 6 months. Requirements include M/W/D/EBE participation goals of 25%, Responsible Bidder Ordinance compliance, prevailing wage, and specific insurance coverage.
EVALUATION CRITERIA
5- Qualifications and Expertise
- Price
- Organization and Completeness of Proposal
- Willingness to Execute the City of Evanston's Professional Services Agreement
- M/W/D/EBE Participation
REQUIRED ATTACHMENTS
9- Disclosure of Ownership Interests Statement Form
- Additional Information Sheet
- Conflict of Interest Form
- Acknowledgement of Understanding
- Anti-Collusion Affidavit and Proposer's Certification
- M/W/D/EBE Participation Compliance Form
- Professional Services Agreement Acknowledgement Page
- RBO Compliance Certification
- Certificate of Compliance with Prevailing Wage Rate Act
- Submit to
- www.demandstar.com
- Duration
- 6 months
- Scope location
- Evanston, IL
Questions about this RFP
How do I respond to this RFP from City of Evanston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.demandstar.com. For questions, contact Jessica Cooper.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Evanston in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Cooper at (847) 866-2935. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Expertise,Price,Organization and Completeness of Proposal,Willingness to Execute the City of Evanston's Professional Services Agreement,M/W/D/EBE Participation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evanston?
All active and historical solicitations from City of Evanston are tracked and searchable. As a city agency, City of Evanston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Disclosure of Ownership Interests Statement Form,Additional Information Sheet,Conflict of Interest Form,Acknowledgement of Understanding,Anti-Collusion Affidavit and Proposer's Certification,M/W/D/EBE. Review the full document from City of Evanston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evanston, IL. Review the full solicitation for detailed scope requirements.