City of Evanston - Robert Crown Kiln Room HVAC Replacement - Bid #26-17 (2026)
City of EvanstonCity · Evanston, IL- Due
- Apr 14, 2026
- Deadline passed
- Posted
- Mar 19, 2026
- Primary contact
- Linda Thomas
- (617) 675-4444
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THE 30-SECOND BRIEF
The City of Evanston invites bids for the Robert Crown Kiln Room HVAC project, Bid Number 26-17. The work includes the replacement of ventilation fans and ductwork for pottery kilns in the Art Room at the Robert Crown Center, located at 1801 Main St, Evanston, IL 60201. Bids are due by 2:00 P.M. local time on Tuesday, April 14, 2026, with a virtual bid opening via Google Meet at 2:15 P.M. A non-mandatory pre-bid meeting is scheduled for 9:30 A.M. on Monday, March 30, 2026, at the project site. Submittals must be made electronically via DemandStar. Bidders must provide a bid bond of 5% of the contract amount and a performance, material, and labor payment bond of 100%. The contract is subject to local employment program requirements, prevailing wage acts, and an M/W/D/EBE goal of 25%. Substantial completion is required by September 18, 2026, and final completion by October 9, 2026.
Replacement of ventilation fans and ductwork for pottery kilns in the Art Room
Adherence to all conditions and requirements of the bid specifications, price, qualifications of the Bidder including past performance and experience, delivery or completion date, product appearance and workmanship, maintenance costs and warranty provisions, repurchase or residual value
SUMMARY
The City of Evanston invites bids for the Robert Crown Kiln Room HVAC project, Bid Number 26-17.
The work includes the replacement of ventilation fans and ductwork for pottery kilns in the Art Room at the Robert Crown Center, located at 1801 Main St, Evanston, IL 60201. Bids are due by 2:00 P.M. local time on Tuesday, April 14, 2026, with a virtual bid opening via Google Meet at 2:15 P.M. A non-mandatory pre-bid meeting is scheduled for 9:30 A.M. on Monday, March 30, 2026, at the project site. Submittals must be made electronically via DemandStar. Bidders must provide a bid bond of 5% of the contract amount and a performance, material, and labor payment bond of 100%. The contract is subject to local employment program requirements, prevailing wage acts, and an M/W/D/EBE goal of 25%. Substantial completion is required by September 18, 2026, and final completion by October 9, 2026.
EVALUATION CRITERIA
7- Adherence to all conditions and requirements of the bid specifications
- Price
- Qualifications of the Bidder including past performance and experience
- Delivery or completion date
- Product appearance and workmanship
- Maintenance costs and warranty provisions
- Repurchase or residual value
REQUIRED DELIVERABLES
Replacement of ventilation fans and ductwork for pottery kilns in the Art Room
REQUIRED ATTACHMENTS
14- Bid Form, Exhibit A
- Bid Bond Submittal Label, Exhibit P
- Disclosure of Ownership Interests, Exhibit I
- RBO Bid Notice and Compliance Certification, Exhibit B
- Local Employment Program Compliance, Exhibit C
- City of Evanston M/W/D/EBE Policy, Exhibit D
- M/W/D/EBE Participation Compliance Form, Exhibit E
- M/W/D/EBE Participation Waiver Request, Exhibit F
- Certification of Bidder Regarding Equal Employment Opportunity, Exhibit H
- Certification of Compliance with Prevailing Wage Rate Act, Exhibit K
- Major Sub-Contractors Listing, Exhibit L
- Conflict of Interest, Exhibit M
- Signature Form, Exhibit N
- Contractor Services Agreement Acknowledgement, Exhibit O
- Submit to
- www.demandstar.com
- Scope location
- Evanston, IL
Questions about this RFP
How do I respond to this Bid from City of Evanston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.demandstar.com. For questions, contact Linda Thomas.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Evanston in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda Thomas at (617) 675-4444. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Replacement of ventilation fans and ductwork for pottery kilns in the Art Room. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to all conditions and requirements of the bid specifications, price, qualifications of the Bidder including past performance and experience, delivery or completion date, product appearance a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evanston?
All active and historical solicitations from City of Evanston are tracked and searchable. As a city agency, City of Evanston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Exhibit A; Bid Bond Submittal Label, Exhibit P; Disclosure of Ownership Interests, Exhibit I; RBO Bid Notice and Compliance Certification, Exhibit B; Local Employment Program Compliance, Exh. Review the full document from City of Evanston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evanston, IL. Review the full solicitation for detailed scope requirements.