City of Evans Automated Vehicle Identification System RFP #FY25-018
City of EvansCity · Evans, CO- Due
- Dec 5, 2025
- Deadline passed
- Posted
- Oct 30, 2025
- Primary contact
- Andy Vowell
- (970) 475-2240
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THE 30-SECOND BRIEF
Solicitation for comprehensive Automated Vehicle Identification System services and a pre-deployment traffic study for the City of Evans Police Department. The selected vendor will provide a turnkey solution including hardware, software, installation, training, and ongoing support, as well as conduct speed studies at three locations. Proposals are due December 5, 2025.
Speed studies, Automated Vehicle Identification System (hardware, software, installation, training, support)
Technical Compliance and System Performance (35 points), Cost Effectiveness and Total Project Value (25 points), Colorado Revised Statutes 42-4-110.5 Compliance Demonstration (20 points), Vendor Experience and Qualifications (10 points), Training and Support Services Proposal (5 points), Implementation Timeline and Project Management (5 points)
SUMMARY
Solicitation for comprehensive Automated Vehicle Identification System services and a pre-deployment traffic study for the City of Evans Police Department.
The selected vendor will provide a turnkey solution including hardware, software, installation, training, and ongoing support, as well as conduct speed studies at three locations. Proposals are due December 5, 2025.
EVALUATION CRITERIA
Technical Compliance and System Performance (35 points), Cost Effectiveness and Total Project Value (25 points), Colorado Revised Statutes 42-4-110.5 Compliance Demonstration (20 points), Vendor Experience and Qualifications (10 points), Training and Support Services Proposal (5 points), Implementation Timeline and Project Management (5 points)
REQUIRED DELIVERABLES
Speed studies, Automated Vehicle Identification System (hardware, software, installation, training, support)
REQUIRED ATTACHMENTS
Exhibit A – Request for Proposals Receipt Acknowledgement, Exhibit B – Project Description, Exhibit C – Non-Collusion Statement and Bid Proposal Form, Exhibit D – Questions to Address in Response
- Submit to
- BidNet
- Scope location
- City of Evans, CO
Questions about this RFP
How do I respond to this RFP from City of Evans?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: BidNet. For questions, contact Andy Vowell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Evans in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andy Vowell at (970) 475-2240. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Speed studies, Automated Vehicle Identification System (hardware, software, installation, training, support). Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Compliance and System Performance (35 points), Cost Effectiveness and Total Project Value (25 points), Colorado Revised Statutes 42-4-110.5 Compliance Demonstration (20 points), Vendor Exper..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evans?
All active and historical solicitations from City of Evans are tracked and searchable. As a city agency, City of Evans regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Request for Proposals Receipt Acknowledgement, Exhibit B – Project Description, Exhibit C – Non-Collusion Statement and Bid Proposal Form, Exhibit D – Questions to Address in Response. Review the full document from City of Evans for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: City of Evans, CO. Review the full solicitation for detailed scope requirements.