City of Evans - Annual Security Service RFP#FY26-016 2026
City of EvansCity · Evans, CO- Due
- Oct 23, 2026
- 7 days left
- Posted
- Oct 5, 2026
- Contract term
- 1 year
- Primary contact
- Andy Vowell
- (970) 475-2240
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THE 30-SECOND BRIEF
The City of Evans, Colorado is soliciting proposals from qualified security services firms to provide armed security services for the Evans Municipal Court, recreation events, and facility rentals throughout the 2027 calendar year. The scope requires security personnel to handle pre-hearing check-in and court hearings at the Evans Community Complex located at 1100 37th Street, as well as event coverage and alcohol compliance monitoring for events such as Evans Heritage Day and Blooms and Brews at Riverside Park. Vendors must comply with licensing requirements per Evans Municipal Code section 5.32.020, including a City of Evans Private Security Business License and individual armed or unarmed security licenses with background checks and firearms training certificates. Submissions are due via BidNet by 11:59 PM Mountain Time on October 23, 2026. Questions are due by October 12, 2026. Evaluation criteria include company and project personnel qualifications (40%), schedule and court calendar availability (20%), cost and billing based on estimated event hours (30%), and professionalism/completeness (10%).
Company and Project Personnel (40%),Schedule (20%),Cost and Billing (30%),Professionalism and Completeness of Submission (10%)
SUMMARY
The City of Evans, Colorado is soliciting proposals from qualified security services firms to provide armed security services for the Evans Municipal Court, recreation events, and facility rentals throughout the 2027 calendar year.
The scope requires security personnel to handle pre-hearing check-in and court hearings at the Evans Community Complex located at 1100 37th Street, as well as event coverage and alcohol compliance monitoring for events such as Evans Heritage Day and Blooms and Brews at Riverside Park. Vendors must comply with licensing requirements per Evans Municipal Code section 5.32.020, including a City of Evans Private Security Business License and individual armed or unarmed security licenses with background checks and firearms training certificates. Submissions are due via BidNet by 11:59 PM Mountain Time on October 23, 2026. Questions are due by October 12, 2026. Evaluation criteria include company and project personnel qualifications (40%), schedule and court calendar availability (20%), cost and billing based on estimated event hours (30%), and professionalism/completeness (10%).
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
8- Cover letter
- Current Colorado Certificates/Licensure
- References
- Exhibit A
- Non-Collusion Statement
- Bid Proposal form
- Bid Schedule Excel File
- Proposed fee schedule
- Submit to
- BidNet
- Duration
- 12 months
- Scope location
- Evans, CO
Questions about this RFP
How do I respond to this RFP from City of Evans?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: BidNet. For questions, contact Andy Vowell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Evans in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andy Vowell at (970) 475-2240. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company and Project Personnel (40%),Schedule (20%),Cost and Billing (30%),Professionalism and Completeness of Submission (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evans?
All active and historical solicitations from City of Evans are tracked and searchable. As a city agency, City of Evans regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter,Current Colorado Certificates/Licensure,References,Exhibit A,Non-Collusion Statement,Bid Proposal form,Bid Schedule Excel File,Proposed fee schedule. Review the full document from City of Evans for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evans, CO. Review the full solicitation for detailed scope requirements.