City of Estacada Water System Improvement Project Engineering Services RFP 2025
- Due
- Nov 12, 2025
- Deadline passed
- Posted
- Oct 13, 2025
- Contract term
- 3 years
- Primary contact
- Elaina Turpin
- (503) 630-8265
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THE 30-SECOND BRIEF
The City of Estacada is seeking proposals for environmental assessment, engineering design, and construction administration to retrofit its water treatment plant with MBR technology. Proposals are due November 12, 2025.
Environmental Assessment, Preliminary Design, Final Engineering Design, Construction Administration, Shovel ready plans, Record drawings
Project Understanding & Approach, Firm Experience & Availability, Project Team Qualifications, Sub-Consultant Qualifications, Project Location Requirements, Firm References, State & Federal Funded Project Experience
SUMMARY
The City of Estacada is seeking proposals for environmental assessment, engineering design, and construction administration to retrofit its water treatment plant with MBR technology. Proposals are due November 12, 2025.
EVALUATION CRITERIA
7- Project Understanding & Approach
- Firm Experience & Availability
- Project Team Qualifications
- Sub-Consultant Qualifications
- Project Location Requirements
- Firm References
- State & Federal Funded Project Experience
REQUIRED DELIVERABLES
6- Environmental Assessment
- Preliminary Design
- Final Engineering Design
- Construction Administration
- Shovel ready plans
- Record drawings
REQUIRED ATTACHMENTS
3- Resumes of key individuals
- Transmittal letter
- Table of contents
REQUIRED STAFFING
8- Submit to
- 475 SE Main Street, Estacada, OR 97023
- Scope location
- Estacada, OR
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Other solicitations from City of Estacada.
Questions about this RFP
How do I respond to this RFP from City of Estacada?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 475 SE Main Street, Estacada, OR 97023. For questions, contact Elaina Turpin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Estacada in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elaina Turpin at (503) 630-8265. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Architect, Engineer, Land Surveyor, Environmental, Civil, Structural, Mechanical, Electrical. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Environmental Assessment, Preliminary Design, Final Engineering Design, Construction Administration, Shovel ready plans, Record drawings. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding & Approach, Firm Experience & Availability, Project Team Qualifications, Sub-Consultant Qualifications, Project Location Requirements, Firm References, State & Federal Funded Pro..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Estacada?
All active and historical solicitations from City of Estacada are tracked and searchable. As a city agency, City of Estacada regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Resumes of key individuals, Transmittal letter, Table of contents. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Estacada for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Estacada, OR. Review the full solicitation for detailed scope requirements.