City of Estacada Packaged Hollow Fiber Membrane Water Filtration System RFP 2026
- Due
- Jan 29, 2026
- Deadline passed
- Posted
- Jan 7, 2026
- Primary contact
- Melanie Wagner
- (503) 630-8270
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THE 30-SECOND BRIEF
The City of Estacada is soliciting proposals for a 3.9 mgd packaged hollow fiber membrane water filtration system to support its water treatment plant renovation and expansion. Proposals are due by January 29, 2026.
Proposer's Response Form, Technical Data for Process Components, Proposed Plant Layout, P&ID, Performance Bond
Favorable references (100 pts), Scope/RFP compliance (100 pts), Equipment quality (100 pts), Layout quality (100 pts), Service capabilities (100 pts), Cost (100 pts)
SUMMARY
The City of Estacada is soliciting proposals for a 3.9 mgd packaged hollow fiber membrane water filtration system to support its water treatment plant renovation and expansion. Proposals are due by January 29, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Proposer's Response Form
- Technical Data for Process Components
- Proposed Plant Layout
- P&ID
- Performance Bond
REQUIRED ATTACHMENTS
5- ASCE Hazards Report
- WTP Membrane Approximate Schematic
- WTP Membrane Filtration System
- WTP Building Elevations
- WTP Membrane Filtration Phased Demolition Plan
- Submit to
- 475 SE Main Street, Estacada, Oregon 97023
- Scope location
- Estacada, OR
Related RFPs
Other solicitations from City of Estacada.
Questions about this RFP
How do I respond to this RFP from City of Estacada?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 475 SE Main Street, Estacada, Oregon 97023. For questions, contact Melanie Wagner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Estacada in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melanie Wagner at (503) 630-8270. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposer's Response Form, Technical Data for Process Components, Proposed Plant Layout, P&ID, Performance Bond. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Favorable references (100 pts), Scope/RFP compliance (100 pts), Equipment quality (100 pts), Layout quality (100 pts), Service capabilities (100 pts), Cost (100 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Estacada?
All active and historical solicitations from City of Estacada are tracked and searchable. As a city agency, City of Estacada regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: ASCE Hazards Report, WTP Membrane Approximate Schematic, WTP Membrane Filtration System, WTP Building Elevations, WTP Membrane Filtration Phased Demolition Plan. Review the full document from City of Estacada for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Estacada, OR. Review the full solicitation for detailed scope requirements.