City of Englewood - On-Call HVAC Repair, Installation & Preventative Maintenance Services - RFP-26-033 (2026)
Englewood Housing AuthorityLocal Housing Authority · Englewood, CO- Due
- Oct 6, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Primary contact
- Elizabeth Watts
- (303) 762-2412
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THE 30-SECOND BRIEF
The City of Englewood seeks qualified contractors to provide comprehensive on-call HVAC repair, installation, and preventative maintenance services for municipal facilities. This contract ensures optimal climate control systems performance across administrative buildings, public safety facilities, recreational centers, libraries, and other properties. Required services encompass seasonal system inspections, filter replacement, belt inspection, lubrication, electrical connection tightening, thermostat calibration, ductwork inspection, coil cleaning, refrigerant level checks, diagnostic testing, component replacement, refrigerant recovery, mechanical repairs, system rebalancing, and emergency after-hours support. Submissions are due by October 6, 2026, at 2:00 PM MDT via the City's Online Procurement System, with written questions due by September 22, 2026. Contractors must maintain a State of Colorado HVAC Contractor license, EPA Section 608 certification, and local business license.
Project Understanding and Management Approach (35), Project Team Experience and Technical Capability (35), Price Proposal (30)
SUMMARY
The City of Englewood seeks qualified contractors to provide comprehensive on-call HVAC repair, installation, and preventative maintenance services for municipal facilities.
This contract ensures optimal climate control systems performance across administrative buildings, public safety facilities, recreational centers, libraries, and other properties. Required services encompass seasonal system inspections, filter replacement, belt inspection, lubrication, electrical connection tightening, thermostat calibration, ductwork inspection, coil cleaning, refrigerant level checks, diagnostic testing, component replacement, refrigerant recovery, mechanical repairs, system rebalancing, and emergency after-hours support. Submissions are due by October 6, 2026, at 2:00 PM MDT via the City's Online Procurement System, with written questions due by September 22, 2026. Contractors must maintain a State of Colorado HVAC Contractor license, EPA Section 608 certification, and local business license.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- Transmittal Letter
- Company Information
- Part 1 – Experience and Technical Capability
- Part 2 – Project/Scope Understanding and Approach
- Part 3 – Draft Agreement Review
- Price Proposal and Rate Sheet
- Key Personnel Resumes
- Submit to
- https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards
- Scope location
- Englewood, CO
- Reported agency
- City of Englewood
Questions about this RFP
How do I respond to this RFP from Englewood Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards. For questions, contact Elizabeth Watts.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Englewood Housing Authority in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elizabeth Watts at (303) 762-2412. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding and Management Approach (35), Project Team Experience and Technical Capability (35), Price Proposal (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Englewood Housing Authority?
All active and historical solicitations from Englewood Housing Authority are tracked and searchable. As a local housing authority agency, Englewood Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Company Information, Part 1 – Experience and Technical Capability, Part 2 – Project/Scope Understanding and Approach, Part 3 – Draft Agreement Review, Price Proposal and Rate Sheet. Review the full document from Englewood Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Englewood, CO. Review the full solicitation for detailed scope requirements.