City of Early Road Materials RFP 2025-006
City of Early, City of Early, TX·City
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- Primary Contact
- Larry McConn · (325) 643-5451
- Scope Location
- Early, TX
- Submission Address
- City Hall, 960 Early Blvd., PO BOX 3100, Early, TX 76803
SUMMARY
The City of Early is seeking sealed proposals from qualified vendors for the supply of road construction materials, including base material, select fill, chat/sand, hot mix, and cover stone. The RFP aims to secure a reliable supply of materials with flexible pricing to accommodate market fluctuations.
EVALUATION CRITERIA
Pricing of requested materials, including delivery; Ability to deliver in a timely manner; References and qualifications; Previous relationship with the City of Early; Reputation and reliability; Responsiveness to market conditions
REQUIRED DELIVERABLES
Base Material (1" flex base), Select Fill, Chat/Sand/ Man Sand, Hot Mix - Hot Lay, Hot Mix - Cold Lay, #3 Cover Stone, #4 Cover Stone, Breakdown of delivery fees
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Early?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 15, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City Hall, 960 Early Blvd., PO BOX 3100, Early, TX 76803. For questions, contact Larry McConn.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing of requested materials, including delivery; Ability to deliver in a timely manner; References and qualifications; Previous relationship with the City of Early; Reputation and reliability; Resp..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Early?
All active and historical solicitations from City of Early are tracked and searchable. As a city agency, City of Early regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Early for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Early in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Larry McConn at (325) 643-5451. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Early, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Base Material (1" flex base), Select Fill, Chat/Sand/ Man Sand, Hot Mix - Hot Lay, Hot Mix - Cold Lay, #3 Cover Stone, #4 Cover Stone, Breakdown of delivery fees. Proposals should clearly address how each deliverable will be met.
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