City of Early Road Construction Materials RFP 2025-006
City of Early, City of Early, TX·City
Track City of Early solicitations
Get alerted when City of Early posts a new RFP, and see the pre-RFP signals months before it publishes.
- Primary Contact
- Larry McConn · (325) 643-5451
- Contract Term
- 1 year
- Scope Location
- Early, TX
- Submission Address
- City Hall, 960 Early Blvd. PO BOX 3100 Early, TX 76803
SUMMARY
The City of Early Public Works Department is soliciting sealed proposals for the provision of road construction materials to support infrastructure and street maintenance activities. Requested materials include 1-inch flex base, select fill, chat/sand, hot mix (hot and cold lay), and #3 and #4 cover stone. The City seeks a flexible pricing structure to accommodate market fluctuations for a contract term of at least one year. Proposals must include firm qualifications, office locations, key personnel, and references from governmental clients. Evaluation will be based on pricing, delivery ability, references, and reputation. Sealed proposals are due by August 15, 2025, at 3:00 PM at Early City Hall.
EVALUATION CRITERIA
Pricing of requested materials, Ability to deliver in a timely manner, References and qualifications, Previous relationship with the City of Early, Reputation and reliability, Responsiveness to market conditions
REQUIRED DELIVERABLES
Pricing and availability for materials, Breakdown of delivery fees, Baseline price, Method for documenting price adjustments
REQUIRED ATTACHMENTS
Firm qualifications and experience, Locations of all offices, Names and contact information of key personnel, History of working with the City of Early, Experience providing materials to municipalities, References from governmental clients
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Early?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 15, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 960 Early Blvd. PO BOX 3100 Early, TX 76803. For questions, contact Larry McConn.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing of requested materials, Ability to deliver in a timely manner, References and qualifications, Previous relationship with the City of Early, Reputation and reliability, Responsiveness to market..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Early?
All active and historical solicitations from City of Early are tracked and searchable. As a city agency, City of Early regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Firm qualifications and experience, Locations of all offices, Names and contact information of key personnel, History of working with the City of Early, Experience providing materials to municipalitie. Review the full document from City of Early for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Early in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Larry McConn at (325) 643-5451. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Early, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Pricing and availability for materials, Breakdown of delivery fees, Baseline price, Method for documenting price adjustments. Proposals should clearly address how each deliverable will be met.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.