City of Cincinnati Citywide Document Storage, Retrieval, Destruction, and Digitization Services RFP 275X901179 2026
City of Cincinnati, City of Cincinnati, OH·City
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- Primary Contact
- Jennifer Sherman
- Contract Term
- 5 years
- Scope Location
- Cincinnati, OH
- Submission Address
- https://cincinnati-oh.bonfirehub.com/
SUMMARY
The City of Cincinnati is seeking proposals for citywide document management services including secure off-site storage, retrieval, destruction, and optional digitization. Proposals are due August 11, 2026.
EVALUATION CRITERIA
Financial Capacity/Stability (10%), Technical Approach and Methodology (20%), Transition and Implementation Plan (20%), Experience and Expertise (10%), Diversity (10%), Cost and Budget (30%)
REQUIRED ATTACHMENTS
Attachment 1 - Offeror Corporate and Contact Information, Attachment 2 - Affidavit of Accuracy and Signature Page, Pricing Proposal Form
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Cincinnati?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://cincinnati-oh.bonfirehub.com/. For questions, contact Jennifer Sherman.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial Capacity/Stability (10%), Technical Approach and Methodology (20%), Transition and Implementation Plan (20%), Experience and Expertise (10%), Diversity (10%), Cost and Budget (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cincinnati?
All active and historical solicitations from City of Cincinnati are tracked and searchable. As a city agency, City of Cincinnati regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 - Offeror Corporate and Contact Information, Attachment 2 - Affidavit of Accuracy and Signature Page, Pricing Proposal Form. Review the full document from City of Cincinnati for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cincinnati in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Sherman. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cincinnati, OH. Review the full solicitation for detailed scope requirements.
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