City of Cincinnati Multi-Language Interpretation & Document Translation Services - 271R905218
City of Cincinnati, City of Cincinnati, OH·City
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- Primary Contact
- LaShaun Marshall · (513) 352-2411
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Cincinnati, OH
- Submission Address
- https://vss.cincinnati-oh.gov/vssprod/Advantage4
SUMMARY
The City of Cincinnati Office of Procurement seeks bids for multi-language interpretation services, phone interpretations, document translation services, video conferencing interpretations, and American Sign Language (ASL) for the Cincinnati Board of Health, Cincinnati Water Works, Emergency Communications Center, Department of Transportation & Engineering, and the Metropolitan Sewer District of Greater Cincinnati under solicitation 271R905218. Services include 24/7 Spanish and other language interpretation, phone and video conferencing interpretation, document translation, rush charges, and sign language services. The initial contract term is twelve months, with options for two additional twelve-month renewal periods. Bids are due by August 18, 2026, at 12:00 PM ET, to be submitted electronically via the City's Vendor Self Service (VSS) website. Requirements include a local vendor presence within a 50-mile radius, professional liability insurance of $1,000,000 per occurrence, background checks, HIPAA training, living wage compliance, SBE and M/WBE participation, and submission of Volume 3 Excel pricing sheets.
EVALUATION CRITERIA
Price, local vendor capability
REQUIRED DELIVERABLES
Spanish Interpretation Services, Phone Interpretations, Document Translation Services, Rush Charge for Document Translation Services, Video Conferencing Interpretations (Spanish and Non-Spanish), ASL Sign Language Service
REQUIRED ATTACHMENTS
Volume Two Forms and questionnaires, Volume Three Excel pricing sheets, Living Wage Affidavit of Compliance form, SBE forms, Insurance Certificate (Form 160), DEI 147 form
REQUIRED STAFFING ROLES
interpreter, translator
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Cincinnati?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://vss.cincinnati-oh.gov/vssprod/Advantage4. For questions, contact LaShaun Marshall.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, local vendor capability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cincinnati?
All active and historical solicitations from City of Cincinnati are tracked and searchable. As a city agency, City of Cincinnati regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Volume Two Forms and questionnaires, Volume Three Excel pricing sheets, Living Wage Affidavit of Compliance form, SBE forms, Insurance Certificate (Form 160), DEI 147 form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Cincinnati for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cincinnati in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is LaShaun Marshall at (513) 352-2411. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cincinnati, OH. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: interpreter, translator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Spanish Interpretation Services, Phone Interpretations, Document Translation Services, Rush Charge for Document Translation Services, Video Conferencing Interpretations (Spanish and Non-Spanish), ASL Sign Language Service. Proposals should clearly address how each deliverable will be met.
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