REQUEST FOR BID PROPOSALS FOR SHORT-TERM RENTAL (STR) INVENTORY, REGISTRATION, COMPLIANCE, AND ANALYTIC SERVICES
City of Canyon, City of Canyon, TX·City
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- Primary Contact
- Beau Boyer
- Scope Location
- Canyon, Texas
- Submission Address
- 301 16th Street, Canyon, Texas 79015
SUMMARY
The City of Canyon is soliciting proposals from qualified companies to provide Short-Term Rental (STR) Inventory, Registration, Compliance, and Analytic Services. Services include developing a web-based registration portal, community outreach, database creation, reporting on non-compliant STRs, and a centralized complaint service.
EVALUATION CRITERIA
Qualifications, Expertise & Demonstrated Ability (25 pts.), Demonstrated Understanding of the Scope and Capacity to Perform (30 pts.), Proposed Cost/Fees (30 pts.), Compatibility with City's Software & System Security (15 pts.)
REQUIRED DELIVERABLES
Web-based STR registration/renewal portal, community outreach and educational programs, database of STR units, monthly reports of non-compliant STRs, centralized complaint service/data base, public facing dashboard, monthly reporting structure, STR Registration Certificate and application, standardized notices/flyers/letters/emails, assistance with compliance and best practices, agreed upon reports/analysis/documentation, primary point of contact, participation in meetings, analytical services, support to City staff with court cases, interface/pull data from Potter Randall Appraisal District, review and assist in updating Hotel Occupancy Tax Ordinance, security measures/practices, ADA compliant public web portal, additional related series and technical assistance.
REQUIRED ATTACHMENTS
Proposed Services & Fees Form (Exhibit A)
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Canyon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 30, 2023. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 301 16th Street, Canyon, Texas 79015. For questions, contact Beau Boyer.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, Expertise & Demonstrated Ability (25 pts.), Demonstrated Understanding of the Scope and Capacity to Perform (30 pts.), Proposed Cost/Fees (30 pts.), Compatibility with City's Software..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Canyon?
All active and historical solicitations from City of Canyon are tracked and searchable. As a city agency, City of Canyon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposed Services & Fees Form (Exhibit A). Review the full document from City of Canyon for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Canyon in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Beau Boyer. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Canyon, Texas. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Web-based STR registration/renewal portal, community outreach and educational programs, database of STR units, monthly reports of non-compliant STRs, centralized complaint service/data base, public facing dashboard, monthly reporting structure, STR Registration Certificate and application, standardi. Proposals should clearly address how each deliverable will be met.
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