City of Brunswick Municipal Financial Management Software System RFP 2026
City of BrunswickCity · Brunswick, GA- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Mar 3, 2026
- Primary contact
- Raquel McCray
- (912) 267-5538
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THE 30-SECOND BRIEF
The City of Brunswick is requesting proposals for a replacement Municipal Financial Management Software System. The desired system should provide comprehensive functionality for accounting, budgeting, cash receipting, fixed assets, payroll, and purchase orders, and integrate with existing city systems. The RFP outlines functional requirements, system and network requirements, and instructions for proposal submission.
Transmittal letter, Executive Summary, Company Profile, Response to Functional Requirements, Pricing Breakdown by Module, Implementation Plan & Timeline, Technical Architecture & Hosting Details, Training & Support Strategy, References from Similar Sized Cities, Appendices.
Quality, clarity, and completeness of the proposal; Adherence to requirements for RFP preparation; Vendor viability and strength; Ability to meet the City's functional and technical requirements; Software scalability, flexibility, and ease of use; Compatibility and integration with existing hardware and software; Vendor's experience on similar projects; Total cost of ownership; Software demos.
SUMMARY
The City of Brunswick is requesting proposals for a replacement Municipal Financial Management Software System.
The desired system should provide comprehensive functionality for accounting, budgeting, cash receipting, fixed assets, payroll, and purchase orders, and integrate with existing city systems. The RFP outlines functional requirements, system and network requirements, and instructions for proposal submission.
EVALUATION CRITERIA
9- Quality, clarity, and completeness of the proposal
- Adherence to requirements for RFP preparation
- Vendor viability and strength
- Ability to meet the City's functional and technical requirements
- Software scalability, flexibility, and ease of use
- Compatibility and integration with existing hardware and software
- Vendor's experience on similar projects
- Total cost of ownership
- Software demos
REQUIRED DELIVERABLES
10- Transmittal letter
- Executive Summary
- Company Profile
- Response to Functional Requirements
- Pricing Breakdown by Module
- Implementation Plan & Timeline
- Technical Architecture & Hosting Details
- Training & Support Strategy
- References from Similar Sized Cities
- Appendices
REQUIRED ATTACHMENTS
9- W-9
- CLIENT REFERENCES
- OATH
- REPRESENTATION AFFIDAVIT
- DRUG FREE WORKPLACE CERTIFICATION
- CONTRACTOR AFFIDAVIT & AGREEMENT
- SUBCONTRACTOR AFFIDAVIT & AGREEMENT
- LEGAL AND CHARACTER QUALIFICATIONS
- STATEMENT OF INSURANCE
Questions about this RFP
How do I respond to this RFP from City of Brunswick?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Raquel McCray.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brunswick in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Raquel McCray at (912) 267-5538. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Transmittal letter, Executive Summary, Company Profile, Response to Functional Requirements, Pricing Breakdown by Module, Implementation Plan & Timeline, Technical Architecture & Hosting Details, Training & Support Strategy, References from Similar Sized Cities, Appendices.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality, clarity, and completeness of the proposal; Adherence to requirements for RFP preparation; Vendor viability and strength; Ability to meet the City's functional and technical requirements; Soft..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brunswick?
All active and historical solicitations from City of Brunswick are tracked and searchable. As a city agency, City of Brunswick regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, CLIENT REFERENCES, OATH, REPRESENTATION AFFIDAVIT, DRUG FREE WORKPLACE CERTIFICATION, CONTRACTOR AFFIDAVIT & AGREEMENT, SUBCONTRACTOR AFFIDAVIT & AGREEMENT, LEGAL AND CHARACTER QUALIFICATIONS, ST. Review the full document from City of Brunswick for the complete list.