City of Brenham Municipal Airport Terminal Building HVAC Replacement RFP No. 24-004
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Kyle Branham
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Brenham, TX
- Projected Sq Ft
- 1,400 sq ft
- Submission Address
- 200 W. Vulcan Street, Suite 203, Brenham, TX 77833
SUMMARY
The City of Brenham is requesting proposals for the demolition, removal, and complete replacement of the existing HVAC system serving the restaurant located at the Brenham Municipal Airport Terminal Building. The updated scope of work is limited to the diner portion of the terminal, approximately 1,400 square feet. Work includes mechanical demolition, furnishing all parts and labor for the new system designed by Swoboda MEP, and installing a new ventilation hood. A non-mandatory pre-bid meeting and facility visit is scheduled for April 16, 2024. Proposals must be submitted on city-provided forms and include a 5% proposal bond for amounts exceeding $100,000. The submission deadline is April 24, 2024, at 10:00 a.m. CST.
EVALUATION CRITERIA
Purchase price, reputation, quality of goods/services, meeting city needs, past relationship, HUB/non-profit impact, long-term cost
REQUIRED DELIVERABLES
Bid Form, Non-Collusion Certificate, Proposal Submission Authorization, Franchise Tax Certificate of Account Status, Form 1295
REQUIRED ATTACHMENTS
Exhibit A, Attachment A, Attachment B
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 W. Vulcan Street, Suite 203, Brenham, TX 77833. For questions, contact Kyle Branham.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation, quality of goods/services, meeting city needs, past relationship, HUB/non-profit impact, long-term cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Attachment A, Attachment B. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. The total projected area is 1400 sq ft. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Non-Collusion Certificate, Proposal Submission Authorization, Franchise Tax Certificate of Account Status, Form 1295. Proposals should clearly address how each deliverable will be met.
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