City of Austin - Weather Services and Decision Dashboard - RFP 1100 LLM3010 (2026)
City of Austin cityCity · Austin city, TX- Due
- Nov 5, 2026
- 20 days left
- Posted
- Sep 28, 2026
- Contract term
- 2 years
- Primary contact
- Lorena McBee
- (512) 978-0873
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THE 30-SECOND BRIEF
Seeking a software solution capable of delivering utility-grade weather forecasting, real-time meteorologist support, and a configurable decision-making dashboard to enhance operational planning and storm response. The project involves severe weather tracking, GIS utility infrastructure data integration, outage forecasting, and dynamic alerting across the Austin Energy service territory. Vendors must provide cloud-based solutions meeting strict security standards including FedRAMP, TX-RAMP, NIST 800-53, and ISO/IEC 27000. Proposals are due by November 5, 2026, with a pre-offer conference scheduled for October 13, 2026. Evaluation criteria emphasize utility solution concept and strategy, vendor experience, and pricing.
Price Sheet, Technical Offer, Offer and Certifications submittal, Exhibit A – Technical and Functional Requirements, Exhibit B – Cloud Solution Questionnaire, Exhibit C – Data Handling Controls, Exhibit D – Network Connection Agreement, Exhibit E – FACTA Affidavit
Utility Solution Concept & Strategy 25, Experience 35, Price 20, Local Business Preference Up to 10, Small Business Preference Up to 10
SUMMARY
Seeking a software solution capable of delivering utility-grade weather forecasting, real-time meteorologist support, and a configurable decision-making dashboard to enhance operational planning and storm response.
The project involves severe weather tracking, GIS utility infrastructure data integration, outage forecasting, and dynamic alerting across the Austin Energy service territory. Vendors must provide cloud-based solutions meeting strict security standards including FedRAMP, TX-RAMP, NIST 800-53, and ISO/IEC 27000. Proposals are due by November 5, 2026, with a pre-offer conference scheduled for October 13, 2026. Evaluation criteria emphasize utility solution concept and strategy, vendor experience, and pricing.
EVALUATION CRITERIA
5- Utility Solution Concept & Strategy 25
- Experience 35
- Price 20
- Local Business Preference Up to 10
- Small Business Preference Up to 10
REQUIRED DELIVERABLES
8- Price Sheet
- Technical Offer
- Offer and Certifications submittal
- Exhibit A – Technical and Functional Requirements
- Exhibit B – Cloud Solution Questionnaire
- Exhibit C – Data Handling Controls
- Exhibit D – Network Connection Agreement
- Exhibit E – FACTA Affidavit
REQUIRED ATTACHMENTS
10- Price Sheet
- Offer and Certifications
- Exhibit A
- Exhibit B
- Exhibit C
- Exhibit D
- Exhibit E
- Certificate of Insurance
- MBE/WBE Program Compliance Plan
- Wage Theft Employer Certification
- Submit to
- City of Austin eResponse
- Duration
- 24 months
- Scope location
- Austin, TX
- Reported agency
- City of Austin
Questions about this RFP
How do I respond to this RFP from City of Austin city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Austin eResponse. For questions, contact Lorena McBee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Austin city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lorena McBee at (512) 978-0873. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Price Sheet, Technical Offer, Offer and Certifications submittal, Exhibit A – Technical and Functional Requirements, Exhibit B – Cloud Solution Questionnaire, Exhibit C – Data Handling Controls, Exhibit D – Network Connection Agreement, Exhibit E – FACTA Affidavit. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Utility Solution Concept & Strategy 25, Experience 35, Price 20, Local Business Preference Up to 10, Small Business Preference Up to 10" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Austin city?
All active and historical solicitations from City of Austin city are tracked and searchable. As a city agency, City of Austin city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Sheet, Offer and Certifications, Exhibit A, Exhibit B, Exhibit C, Exhibit D, Exhibit E, Certificate of Insurance, MBE/WBE Program Compliance Plan, Wage Theft Employer Certification. Review the full document from City of Austin city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Austin, TX. Review the full solicitation for detailed scope requirements.