City of Austin RFP 7500 SMW3037 - Facility Condition Assessments 2026
City of Austin cityCity · Austin city, TX- Due
- Oct 29, 2026
- 16 days left
- Posted
- Oct 7, 2026
- Contract term
- 2 years
- Primary contact
- Shawn Willett
- (512) 974-2021
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THE 30-SECOND BRIEF
The City of Austin is seeking proposals for ongoing Facility Condition Assessments (FCAs) and lifecycle cost analysis across City-owned building portfolios, covering approximately 8 to 12 million square feet. The scope includes assessing building systems such as HVAC, electrical, plumbing, structural components, roofing, elevators, life safety, and site infrastructure, as well as providing current capital investment, operating costs, future capital replacement costs, risk analysis, and asset inventory with QR code tagging compatible with Asset Essentials and Maximo CMMS platforms. Additional optional services include retro-commissioning, energy audits (ASHRAE Levels 1-3), and abbreviated accessibility surveys. The submission deadline is October 29, 2026, at 2:00 PM CST, with questions due by October 16, 2026. This is an IDIQ contract with a 24-month initial term and three 12-month extension options.
Standard Facility Condition Assessments, QR Code Tag Services, PM Scheduled Services, Abbreviated Accessibility Survey, Retro-Commissioning Services, Energy Audit (ASHRAE Level 1), Energy Audit (ASHRAE Level 2), Energy Audit (ASHRAE Level 3)
Company Qualifications and Specialized Experience (25), Quality and Specialized Experience of Key Personnel (25), Proposed Methodology and Technical Approach (15), Price Proposal (15), Local Business Preference (Up to 10), Small Business Preference (Up to 10)
SUMMARY
The City of Austin is seeking proposals for ongoing Facility Condition Assessments (FCAs) and lifecycle cost analysis across City-owned building portfolios, covering approximately 8 to 12 million square feet.
The scope includes assessing building systems such as HVAC, electrical, plumbing, structural components, roofing, elevators, life safety, and site infrastructure, as well as providing current capital investment, operating costs, future capital replacement costs, risk analysis, and asset inventory with QR code tagging compatible with Asset Essentials and Maximo CMMS platforms. Additional optional services include retro-commissioning, energy audits (ASHRAE Levels 1-3), and abbreviated accessibility surveys. The submission deadline is October 29, 2026, at 2:00 PM CST, with questions due by October 16, 2026. This is an IDIQ contract with a 24-month initial term and three 12-month extension options.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Standard Facility Condition Assessments
- QR Code Tag Services
- PM Scheduled Services
- Abbreviated Accessibility Survey
- Retro-Commissioning Services
- Energy Audit (ASHRAE Level 1)
- Energy Audit (ASHRAE Level 2)
- Energy Audit (ASHRAE Level 3)
REQUIRED ATTACHMENTS
4- Attachment 1 – Exceptions Form
- Offer and Certifications
- Price Proposal
- Technical Offer
- Submit to
- City of Austin eResponse
- Duration
- 60 months
- Scope location
- Austin, TX
- Projected sq ft
- 12,000,000 sq ft
- Reported agency
- City of Austin
Questions about this RFP
How do I respond to this RFP from City of Austin city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Austin eResponse. For questions, contact Shawn Willett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Austin city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shawn Willett at (512) 974-2021. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Standard Facility Condition Assessments, QR Code Tag Services, PM Scheduled Services, Abbreviated Accessibility Survey, Retro-Commissioning Services, Energy Audit (ASHRAE Level 1), Energy Audit (ASHRAE Level 2), Energy Audit (ASHRAE Level 3). Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Qualifications and Specialized Experience (25), Quality and Specialized Experience of Key Personnel (25), Proposed Methodology and Technical Approach (15), Price Proposal (15), Local Business..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Austin city?
All active and historical solicitations from City of Austin city are tracked and searchable. As a city agency, City of Austin city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 – Exceptions Form, Offer and Certifications, Price Proposal, Technical Offer. Review the full document from City of Austin city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Austin, TX. The total projected area is 12000000 sq ft. Review the full solicitation for detailed scope requirements.