City of Austin IFB 7800 MAS1011 - Propane Delivery Services 2026
City of Austin city, City of Austin city, TX·City
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- Reported Agency
- City of Austin
- Primary Contact
- Maggie Stenz · (512) 974-3020
- Contract Term
- 2 years
- Duration
- 60 months
- Scope Location
- Austin, TX
- Submission Address
- City of Austin eResponse
SUMMARY
The City of Austin is seeking a qualified contractor to supply and deliver HD-5 propane motor fuel on a regular schedule and as needed to designated city locations, including aboveground and underground storage tanks and cylinder refill and exchange services for 20-pound and 33.5-pound cylinders. The contract will be utilized by Austin Fleet Mobility Services with an estimated annual volume of 2,500 refills and exchanges, plus bulk deliveries to facilities such as Austin-Bergstrom International Airport and Fleet Services Centers. The initial contract term is 24 months with three optional 12-month extensions. Submission deadline is October 20, 2026 at 2:00 PM CT via Austin Finance Online eResponse.
EVALUATION CRITERIA
Low responsive bid, best value
REQUIRED DELIVERABLES
HD-5 propane motor fuel, Bulk propane deliveries, Aboveground and underground storage tank fills, Cylinder refill and exchange services for 20-pound and 33.5-pound cylinders, Code Red expedited deliveries
REQUIRED ATTACHMENTS
SUBMITTAL – Offer and Acceptance, SUBMITTAL – Prices and Pricing, SUBMITTAL – Scope of Work, Response, SUBMITTAL – Key Personnel, SUBMITTAL – Subcontracting Plan, No MBE/WBE Goals, SUBMITTAL – Offeror References, ATTACHMENT – Insurance, SUBMITTAL – Employer Certification Wage Theft Ordinance - Responsibility Criteria
REQUIRED STAFFING ROLES
General Services Labor Rate
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Austin city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Austin eResponse. For questions, contact Maggie Stenz.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Low responsive bid, best value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Austin city?
All active and historical solicitations from City of Austin city are tracked and searchable. As a city agency, City of Austin city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SUBMITTAL – Offer and Acceptance, SUBMITTAL – Prices and Pricing, SUBMITTAL – Scope of Work, Response, SUBMITTAL – Key Personnel, SUBMITTAL – Subcontracting Plan, No MBE/WBE Goals, SUBMITTAL – Offeror. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Austin city for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Austin city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maggie Stenz at (512) 974-3020. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Austin, TX. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: General Services Labor Rate. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: HD-5 propane motor fuel, Bulk propane deliveries, Aboveground and underground storage tank fills, Cylinder refill and exchange services for 20-pound and 33.5-pound cylinders, Code Red expedited deliveries. Proposals should clearly address how each deliverable will be met.
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