City of Aurora - Preventative Maintenance Services of the Station Generators at City of Aurora Fire Stations - IFB 26-035 (2026)
City of Aurora cityCity · Aurora city, IL- Due
- Apr 8, 2026
- Deadline passed
- Posted
- Mar 20, 2026
- Primary contact
- Mike Kaufman
- (630) 256-4004
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THE 30-SECOND BRIEF
The City of Aurora, Illinois is seeking bids from qualified contractors for comprehensive maintenance services, annual load bank testing, and automatic transfer switch (ATS) service for emergency standby generators serving municipal fire stations. The work encompasses scheduled preventive maintenance, inspections, coolant and oil sample laboratory analysis, and corrective repairs for diesel and natural gas generators from manufacturers such as Cummins, Caterpillar, John Deere, Volvo, Onan, and Ford. Bidders must participate in a mandatory pre-proposal meeting and site visit on April 3, 2026, covering nine specified station locations. Submissions are due by April 8, 2026, at 11:00 am via the OpenGov e-procurement portal. Requirements include a 100% performance bond, appropriate insurance coverage, prevailing wage compliance, and Department of Labor approved apprenticeship program certification.
Generator service, Annual load bank test, And automatic transfer switch service for municipal fire station generators
Price, qualifications and experience, capacity to handle the work, response to the bid
SUMMARY
The City of Aurora, Illinois is seeking bids from qualified contractors for comprehensive maintenance services, annual load bank testing, and automatic transfer switch (ATS) service for emergency standby generators serving municipal fire stations.
The work encompasses scheduled preventive maintenance, inspections, coolant and oil sample laboratory analysis, and corrective repairs for diesel and natural gas generators from manufacturers such as Cummins, Caterpillar, John Deere, Volvo, Onan, and Ford. Bidders must participate in a mandatory pre-proposal meeting and site visit on April 3, 2026, covering nine specified station locations. Submissions are due by April 8, 2026, at 11:00 am via the OpenGov e-procurement portal. Requirements include a 100% performance bond, appropriate insurance coverage, prevailing wage compliance, and Department of Labor approved apprenticeship program certification.
EVALUATION CRITERIA
4- Price
- Qualifications and experience
- Capacity to handle the work
- Response to the bid
REQUIRED DELIVERABLES
3- Generator service
- Annual load bank test
- Automatic transfer switch service for municipal fire station generators
REQUIRED ATTACHMENTS
10- COA Contact Information.docx
- References
- Sub-contractor list
- Eligibility confirmation
- Bidder's tax certification
- Bidder's certification
- Aurora Training Program Certification
- Apprenticeship program letter
- Local vendor preference application
- Standard City of Aurora contract
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this IFB from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Mike Kaufman.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Kaufman at (630) 256-4004. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Generator service, Annual load bank test, And automatic transfer switch service for municipal fire station generators. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, qualifications and experience, capacity to handle the work, response to the bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: COA Contact Information.docx, references, sub-contractor list, eligibility confirmation, bidder's tax certification, bidder's certification, Aurora Training Program Certification, apprenticeship progr. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.