City of Aurora - Healthy Houses HVAC Inspections and System Replacements - RFP 26-022 (2026)
City of Aurora cityCity · Aurora city, IL- Due
- Apr 17, 2026
- Deadline passed
- Posted
- Mar 9, 2026
- Contract term
- 1 year
- Primary contact
- Cassandra Karsten
- (630) 256-3550
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THE 30-SECOND BRIEF
The City of Aurora is seeking qualified contractors to participate in its CDBG-CV funded Healthy Houses Program, also known as the Aurora Rental HVAC Replacement Program. The selected vendor will conduct professional on-site HVAC inspections, condition assessments, and full-service removal, disposal, and installation of new, high-efficiency HVAC systems and components including furnaces, AC condensers, evaporator coils, and ductwork for approximately 100 to 150 residential rental housing units across 30 to 50 properties. All work must comply with City of Aurora building codes, ASHRAE, ACCA, EPA guidelines, and U.S. HUD CDBG-CV regulations. Proposals are due by April 17, 2026, with a mandatory pre-proposal meeting on April 9, 2026, and question deadline on April 10, 2026. Contractors must meet licensing requirements, possess 5 years of experience, and maintain active SAM.gov registration.
Condition Assessment Reports, Full system replacements, Central AC and gas furnaces, Ducted heat pump systems, Ductless mini-splits, Dual-fuel hybrid systems, Individual component replacements, Central AC condensers, Gas furnaces, Evaporator coils, Indoor air quality and filtration add-ons, High-efficiency media filters, Whole-home UV purifiers, Electronic air precipitators, Whole-home humidifiers, Active air purifiers, New ductwork runs
Organization Personnel and Staffing (30 points), Qualifications Experience and References (25 points), Project Approach (30 points), Pricing (15 points)
SUMMARY
The City of Aurora is seeking qualified contractors to participate in its CDBG-CV funded Healthy Houses Program, also known as the Aurora Rental HVAC Replacement Program.
The selected vendor will conduct professional on-site HVAC inspections, condition assessments, and full-service removal, disposal, and installation of new, high-efficiency HVAC systems and components including furnaces, AC condensers, evaporator coils, and ductwork for approximately 100 to 150 residential rental housing units across 30 to 50 properties. All work must comply with City of Aurora building codes, ASHRAE, ACCA, EPA guidelines, and U.S. HUD CDBG-CV regulations. Proposals are due by April 17, 2026, with a mandatory pre-proposal meeting on April 9, 2026, and question deadline on April 10, 2026. Contractors must meet licensing requirements, possess 5 years of experience, and maintain active SAM.gov registration.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
17- Condition Assessment Reports
- Full system replacements
- Central AC and gas furnaces
- Ducted heat pump systems
- Ductless mini-splits
- Dual-fuel hybrid systems
- Individual component replacements
- Central AC condensers
- Gas furnaces
- Evaporator coils
- Indoor air quality and filtration add-ons
- High-efficiency media filters
- Whole-home UV purifiers
- Electronic air precipitators
- Whole-home humidifiers
- Active air purifiers
- New ductwork runs
REQUIRED ATTACHMENTS
14- Cover Transmittal Letter
- Organization Personnel and Staffing
- Firm Qualifications Experience and References
- Project Approach
- Contractors License
- Contact Information
- References
- Eligibility certification
- Proposer's Certification
- Proposer's Tax Certification
- IL DCEO CDBG-CV Funded Healthy Houses Program Participation
- Proposer's Debarment Review Certification
- City of Aurora Contract acknowledgement
- Proposer's Conflict of Interest and Covered Person Disclosure
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Duration
- 12 months
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this RFP from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Cassandra Karsten.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cassandra Karsten at (630) 256-3550. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Condition Assessment Reports, Full system replacements, Central AC and gas furnaces, Ducted heat pump systems, Ductless mini-splits, Dual-fuel hybrid systems, Individual component replacements, Central AC condensers, Gas furnaces, Evaporator coils, Indoor air quality and filtration add-ons, High-eff. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organization Personnel and Staffing (30 points), Qualifications Experience and References (25 points), Project Approach (30 points), Pricing (15 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Transmittal Letter, Organization Personnel and Staffing, Firm Qualifications Experience and References, Project Approach, Contractors License, Contact Information, References, Eligibility certif. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.