City of Aurora - Phillips Park Golf Clubhouse HVAC Improvements - Quote #26-013 (2026)
City of Aurora cityCity · Aurora city, IL- Due
- Feb 9, 2026
- Deadline passed
- Posted
- Jan 28, 2026
- Primary contact
- Kurt Muth
- (630) 256-3232
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THE 30-SECOND BRIEF
The City of Aurora is seeking quotes for HVAC improvements at the Phillips Park Golf Clubhouse, located at 1001 Hill Avenue, Aurora, IL. The project involves replacing 25-year-old HVAC units by installing two single-stage furnaces, a 2-stage condensing unit, a cased evaporator coil, and a thermostat. Bids are due by February 9, 2026, at 11:00 am, with a mandatory pre-bid site visit on February 2, 2026, at 2:30 pm. Questions are due by February 4, 2026. The contract requires a performance and payment bond, prevailing wages for Kane County, and specific insurance coverages.
Two single-stage furnaces (York Model #Y91E100C20SMPS1 or equal), A 2-stage condensing unit (York Model #KE090C00A2AAA1 or equal), A cased evaporator coil (Aspen Model #CC090B-42 or equal), A thermostat (Carrier digital thermostat compatible with Tridium BAS system or equal)
Price, qualifications of the bidder, past performance, financial responsibility, general reputation, experience, service capabilities, facilities, delivery or completion date, product appearance, workmanship, finish, taste, feel, overall quality, results of product testing, maintenance costs, warranty provisions, repurchase or residual value
SUMMARY
The City of Aurora is seeking quotes for HVAC improvements at the Phillips Park Golf Clubhouse, located at 1001 Hill Avenue, Aurora, IL. The project involves replacing 25-year-old HVAC units by installing two single-stage furnaces, a 2-stage condensing unit, a cased evaporator coil, and a thermostat.
Bids are due by February 9, 2026, at 11:00 am, with a mandatory pre-bid site visit on February 2, 2026, at 2:30 pm. Questions are due by February 4, 2026. The contract requires a performance and payment bond, prevailing wages for Kane County, and specific insurance coverages.
EVALUATION CRITERIA
19- Price
- Qualifications of the bidder
- Past performance
- Financial responsibility
- General reputation
- Experience
- Service capabilities
- Facilities
- Delivery or completion date
- Product appearance
- Workmanship
- Finish
- Taste
- Feel
- Overall quality
- Results of product testing
- Maintenance costs
- Warranty provisions
- Repurchase or residual value
REQUIRED DELIVERABLES
Two single-stage furnaces (York Model #Y91E100C20SMPS1 or equal), A 2-stage condensing unit (York Model #KE090C00A2AAA1 or equal), A cased evaporator coil (Aspen Model #CC090B-42 or equal), A thermostat (Carrier digital thermostat compatible with Tridium BAS system or equal)
REQUIRED ATTACHMENTS
7- Bidder's Certification
- Bidder's Tax Certification
- References
- Contact Information
- Sub-Contractors
- Agreement
- Local Vendor Preference Application
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this Quote from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Kurt Muth.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kurt Muth at (630) 256-3232. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two single-stage furnaces (York Model #Y91E100C20SMPS1 or equal), A 2-stage condensing unit (York Model #KE090C00A2AAA1 or equal), A cased evaporator coil (Aspen Model #CC090B-42 or equal), A thermostat (Carrier digital thermostat compatible with Tridium BAS system or equal). Proposals should clearly address how each deliverable will be met.
Can I search Quotes like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, qualifications of the bidder, past performance, financial responsibility, general reputation, experience, service capabilities, facilities, delivery or completion date, product appearance, work..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Certification, Bidder's Tax Certification, References, Contact Information, Sub-Contractors, Agreement, Local Vendor Preference Application. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.