City of Aurora, IL - 2026 Aurora Sports Festival Catering - Quote #26-008 (2026)
City of Aurora cityCity · Aurora city, IL- Due
- Feb 25, 2026
- Deadline passed
- Posted
- Feb 16, 2026
- Primary contact
- Simon Rodriguez
- (630) 291-0080
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THE 30-SECOND BRIEF
The City of Aurora Youth Services Division seeks a food vendor to provide on-site grilling services and catering for approximately 1,300+ guests at the 2026 Aurora Sports Festival held at Phillips Park, 1000 Ray Moses Drive. Food requested includes hamburgers, hot dogs, veggie burgers, chips, cookies, and condiments. The selected vendor must arrive by 10:00 am, be ready to serve by 10:45 am, provide their own grill, and supply food trays, napkins, and serving utensils for the event on Friday, May 8, 2026. Submission deadline is February 25, 2026, at 5:00 PM, with questions due by February 20, 2026. Vendors and their staff must undergo a fingerprint background check per Child Protection Policies.
Catering Cost for 1, 300 People, Price per person over estimated 1300
Lowest responsible quote whose offer best responds in quality, fitness and capacity
SUMMARY
The City of Aurora Youth Services Division seeks a food vendor to provide on-site grilling services and catering for approximately 1,300+ guests at the 2026 Aurora Sports Festival held at Phillips Park, 1000 Ray Moses Drive.
Food requested includes hamburgers, hot dogs, veggie burgers, chips, cookies, and condiments. The selected vendor must arrive by 10:00 am, be ready to serve by 10:45 am, provide their own grill, and supply food trays, napkins, and serving utensils for the event on Friday, May 8, 2026. Submission deadline is February 25, 2026, at 5:00 PM, with questions due by February 20, 2026. Vendors and their staff must undergo a fingerprint background check per Child Protection Policies.
EVALUATION CRITERIA
Lowest responsible quote whose offer best responds in quality, fitness and capacity
REQUIRED DELIVERABLES
3- Catering Cost for 1
- 300 People
- Price per person over estimated 1300
REQUIRED ATTACHMENTS
5- Estimated pricing
- Sample Standard Contract
- Details of what is included in service
- Requirements or minimums
- Confirmation of availability for on-site grilling
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this Quote from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Simon Rodriguez.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Simon Rodriguez at (630) 291-0080. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Catering Cost for 1, 300 People, Price per person over estimated 1300. Proposals should clearly address how each deliverable will be met.
Can I search Quotes like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible quote whose offer best responds in quality, fitness and capacity" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Estimated pricing, Sample Standard Contract, Details of what is included in service, Requirements or minimums, Confirmation of availability for on-site grilling. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.