City of Aurora Parking Lot Sealcoating and Striping - 2025 - Downtown Aurora Lots W, Pinney St, F
City of Aurora cityCity · Aurora city, IL- Due
- Sep 3, 2025
- Deadline passed
- Posted
- Aug 19, 2025
- Primary contact
- Abby Schuler
- (630) 710-0331
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THE 30-SECOND BRIEF
The City of Aurora invites bids for the sealcoating, crack filling, and striping of three municipal parking lots located in Downtown Aurora, IL. The project encompasses Lot W at 309 N. River St (94,980 sq ft asphalt, 266 spaces), Pinney St parking area east of 102 N. River St (4,650 sq ft asphalt, 18 spaces), and Lot F at 39 E. New York St (10,560 sq ft asphalt, 36 spaces). Required work includes mechanical cleaning, petroleum spot primer application, pavement sealer, hot-mix asphalt (HMA) partial depth patching, crack filling, and pavement marking striping. The submission deadline is September 3, 2025, at 11:00 AM, with questions due by August 26, 2025. Mandatory requirements include an IDOT BLR 12230 bid bond, performance and payment bonds, public liability and workers' compensation insurance, local vendor preference, and active apprenticeship program registration for contracts exceeding $25,000.
Sealcoating, Crack filling, Striping, HMA partial depth patching
Adherence to all conditions and requirements of the bid specifications, price, qualifications of the bidder including past performance, financial responsibility, general reputation, experience, service capabilities, facilities, delivery or completion date, product appearance, workmanship, finish, taste, feel, overall quality, results of product testing, maintenance costs and warranty provisions, repurchase or residual value
SUMMARY
The City of Aurora invites bids for the sealcoating, crack filling, and striping of three municipal parking lots located in Downtown Aurora, IL. The project encompasses Lot W at 309 N. River St (94,980 sq ft asphalt, 266 spaces), Pinney St parking area east of 102 N. River St (4,650 sq ft asphalt, 18 spaces), and Lot F at 39 E. New York St (10,560 sq ft asphalt, 36 spaces).
Required work includes mechanical cleaning, petroleum spot primer application, pavement sealer, hot-mix asphalt (HMA) partial depth patching, crack filling, and pavement marking striping. The submission deadline is September 3, 2025, at 11:00 AM, with questions due by August 26, 2025. Mandatory requirements include an IDOT BLR 12230 bid bond, performance and payment bonds, public liability and workers' compensation insurance, local vendor preference, and active apprenticeship program registration for contracts exceeding $25,000.
EVALUATION CRITERIA
18- Adherence to all conditions and requirements of the bid specifications
- Price
- Qualifications of the bidder including past performance
- Financial responsibility
- General reputation
- Experience
- Service capabilities
- Facilities
- Delivery or completion date
- Product appearance
- Workmanship
- Finish
- Taste
- Feel
- Overall quality
- Results of product testing
- Maintenance costs and warranty provisions
- Repurchase or residual value
REQUIRED DELIVERABLES
4- Sealcoating
- Crack filling
- Striping
- HMA partial depth patching
REQUIRED ATTACHMENTS
10- Bid bond on IDOT BLR 12230 form
- COA_Contact_Information.docx
- References
- Sub-Contractor List
- Eligibility confirmation
- Bidder's Tax Certification
- Bidder's Certification
- Apprenticeship or Training Program Certification
- Apprenticeship Program Letter
- COA Local Preference Vendor Application
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this Bid from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Abby Schuler.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Abby Schuler at (630) 710-0331. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealcoating, Crack filling, Striping, HMA partial depth patching. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to all conditions and requirements of the bid specifications, price, qualifications of the bidder including past performance, financial responsibility, general reputation, experience, servic..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond on IDOT BLR 12230 form, COA_Contact_Information.docx, References, Sub-Contractor List, Eligibility confirmation, Bidder's Tax Certification, Bidder's Certification, Apprenticeship or Training. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.