City of Aurora Temporary Emergency Shelter RFP #25-164 - 2025
City of Aurora cityCity · Aurora city, IL- Due
- Sep 3, 2025
- Deadline passed
- Posted
- Aug 19, 2025
- Contract term
- 1 year
- Primary contact
- Cassandra Karsten
- (630) 256-3550
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THE 30-SECOND BRIEF
The City of Aurora, Illinois seeks a qualified non-profit or community organization to provide a temporary emergency shelter and comprehensive services for individuals experiencing homelessness during the winter months. The shelter will operate from 7:00 PM to 7:00 AM when overnight temperatures are forecasted to be at or below 32 degrees for at least 6 continuous hours. The contract covers one winter season with the option for two one-year extensions. Services include janitorial, garbage, utilities, phone services, water, light prepackaged snacks, beds or cots, on-site management, and security, with a minimum staff-to-guest ratio of 1:25. Proposals are due by September 3, 2025.
Background and Experience, 25%; References, 20%; Project Understanding, 25%; Detailed Work Plan and Deliverables, 30%; Cost Criteria, 20%
SUMMARY
The City of Aurora, Illinois seeks a qualified non-profit or community organization to provide a temporary emergency shelter and comprehensive services for individuals experiencing homelessness during the winter months.
The shelter will operate from 7:00 PM to 7:00 AM when overnight temperatures are forecasted to be at or below 32 degrees for at least 6 continuous hours. The contract covers one winter season with the option for two one-year extensions. Services include janitorial, garbage, utilities, phone services, water, light prepackaged snacks, beds or cots, on-site management, and security, with a minimum staff-to-guest ratio of 1:25. Proposals are due by September 3, 2025.
EVALUATION CRITERIA
5- Background and Experience, 25%
- References, 20%
- Project Understanding, 25%
- Detailed Work Plan and Deliverables, 30%
- Cost Criteria, 20%
REQUIRED ATTACHMENTS
11- Cover Transmittal Letter
- Background and Experience
- References
- Project Understanding
- Detailed Work Plan and Deliverables
- Cost Proposal Breakdown
- Contact Information
- Sub-Contractor List
- Eligibility
- Proposer's Certification
- Proposer's Tax Certification
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Duration
- 12 months
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this RFP from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Cassandra Karsten.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cassandra Karsten at (630) 256-3550. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Background and Experience, 25%; References, 20%; Project Understanding, 25%; Detailed Work Plan and Deliverables, 30%; Cost Criteria, 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Transmittal Letter, Background and Experience, References, Project Understanding, Detailed Work Plan and Deliverables, Cost Proposal Breakdown, Contact Information, Sub-Contractor List, Eligibil. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.