City of Ann Arbor Annual Street Preventative Maintenance RFP 25-04 - File No. 2025-020
City of Ann Arbor, City of Ann Arbor, MI·City
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- Primary Contact
- Andrea Wright · (734) 794-6320
- Contract Term
- 1 year
- Duration
- 7 months
- Scope Location
- Ann Arbor, MI
- Submission Address
- City of Ann Arbor, c/o Customer Service, 301 East Huron Street, Ann Arbor, MI 48107
SUMMARY
The City of Ann Arbor is soliciting proposals for its Annual Street Preventative Maintenance Program (RFP# 25-04, File No. 2025-020). The scope of work includes construction services for pavement preservation across various major and local streets (Areas 1, 2, and 3), specifically involving HMA cold milling, crack filling, hand patching, single chip seal, and micro-surfacing. Key project locations include Geddes Road and S Huron Parkway. The contract requires compliance with prevailing wage and living wage ordinances, a 5% bid security, and specific insurance and performance bonding. Proposals are due by January 9, 2025, at 10:00 a.m. local time. Work is expected to begin on or after April 16, 2025, with a final completion date of October 25, 2025.
EVALUATION CRITERIA
Qualifications Experience and Accountability (20 points), Workplace Safety (20 points), Workforce Development (20 points), Social Equity and Sustainability (20 points), Schedule of Pricing/Cost (20 points)
REQUIRED DELIVERABLES
Original proposal, Additional proposal copy, Digital copy in PDF, Digital copy of Schedule of Pricing in Excel
REQUIRED ATTACHMENTS
Attachment B - General Declarations, Attachment D - Prevailing Wage Declaration of Compliance, Attachment E - Living Wage Declaration of Compliance, Attachment G - Vendor Conflict of Interest Disclosure Form, Attachment H - Non-Discrimination Declaration of Compliance, Bid Bond, IRS Form W-9
REQUIRED STAFFING ROLES
Project Manager, Supervisory Personnel, Craft Labor, Groundman/Driver, Journeyman Signal Tech, Tech & Fiber Optic Splicers, Journeyman Specialist, Operator A, Operator B
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Ann Arbor?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 9, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Ann Arbor, c/o Customer Service, 301 East Huron Street, Ann Arbor, MI 48107. For questions, contact Andrea Wright.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications Experience and Accountability (20 points), Workplace Safety (20 points), Workforce Development (20 points), Social Equity and Sustainability (20 points), Schedule of Pricing/Cost (20 po..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ann Arbor?
All active and historical solicitations from City of Ann Arbor are tracked and searchable. As a city agency, City of Ann Arbor regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B - General Declarations, Attachment D - Prevailing Wage Declaration of Compliance, Attachment E - Living Wage Declaration of Compliance, Attachment G - Vendor Conflict of Interest Disclosu. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Ann Arbor for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ann Arbor in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrea Wright at (734) 794-6320. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ann Arbor, MI. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Supervisory Personnel, Craft Labor, Groundman/Driver, Journeyman Signal Tech, Tech & Fiber Optic Splicers, Journeyman Specialist, Operator A, Operator B. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Original proposal, Additional proposal copy, Digital copy in PDF, Digital copy of Schedule of Pricing in Excel. Proposals should clearly address how each deliverable will be met.
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