Cecil County EOC, Strategy Room, and Conference Room Audiovisual Technology Refresh - RFP 27-023 (2026)
Cecil CountyCounty · Cecil County, MD- Due
- Oct 26, 2026
- 9 days left
- Posted
- Sep 28, 2026
- Primary contact
- David Black
- (410) 996-8358
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THE 30-SECOND BRIEF
Cecil County Department of Emergency Services seeks a turnkey modernization of audiovisual systems in the Emergency Operations Center (EOC), Strategy Room, and Conference Room. The project requires reliable, commercial-grade equipment providing platform-neutral videoconferencing, local control without cloud or internet dependence, standardized user interfaces, recording capabilities, and integration with existing display walls, side walls, and audio systems. Vendors must provide design, engineering, equipment, installation, software licenses, one year of software support, testing, training, as-built documentation, and warranty services. Submissions are due by October 26, 2026, with a mandatory pre-proposal site survey scheduled for October 14, 2026, and questions due by October 12, 2026. The project completion deadline is May 31, 2027.
Project Understanding (20%), Proposed Configuration (40%), Relevant Experience (20%), Proposal of Cost (20%)
SUMMARY
Cecil County Department of Emergency Services seeks a turnkey modernization of audiovisual systems in the Emergency Operations Center (EOC), Strategy Room, and Conference Room.
The project requires reliable, commercial-grade equipment providing platform-neutral videoconferencing, local control without cloud or internet dependence, standardized user interfaces, recording capabilities, and integration with existing display walls, side walls, and audio systems. Vendors must provide design, engineering, equipment, installation, software licenses, one year of software support, testing, training, as-built documentation, and warranty services. Submissions are due by October 26, 2026, with a mandatory pre-proposal site survey scheduled for October 14, 2026, and questions due by October 12, 2026. The project completion deadline is May 31, 2027.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Experience and Equipment Certification, Previous Job Experience, A Copy of Certificate of Status from Maryland Department of Assessments and Taxation, A copy of current business license for State of Maryland, Procurement Affidavit, Certificate of Compliance, Agreement of Terms and Conditions, Indemnity/Hold Harmless Agreement, W-9, Agreement of Jurisdiction, Question & Answer/Addendum Verification
- Submit to
- https://secure.procurenow.com/portal/cecil
- Scope location
- Elkton, MD
Questions about this RFP
How do I respond to this RFP from Cecil County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/cecil. For questions, contact David Black.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cecil County in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Black at (410) 996-8358. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding (20%), Proposed Configuration (40%), Relevant Experience (20%), Proposal of Cost (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cecil County?
All active and historical solicitations from Cecil County are tracked and searchable. As a county agency, Cecil County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 26, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Experience and Equipment Certification, Previous Job Experience, A Copy of Certificate of Status from Maryland Department of Assessments and Taxation, A copy of current business license for State of M. Review the full document from Cecil County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elkton, MD. Review the full solicitation for detailed scope requirements.