AI-ENHANCED INSTRUCTIONAL SUPPORT TOOL FOR TK-12 EDUCATORS
- Due
- May 28, 2025
- Deadline passed
- Posted
- May 1, 2025
- Duration
- 12 months
- Primary contact
- Suzanne Volpe
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THE 30-SECOND BRIEF
Capistrano Unified School District is soliciting proposals from qualified vendors to provide an AI instructional tool that supports TK-12 teachers in enhancing student learning, engagement, and personalized instruction. The selected vendor will work in collaboration with the District to implement a solution that streamlines and automates routine tasks and supports personalized and differentiated learning for all students.
Cost, Alignment with District needs, Ease of use and user experience, Data integration and security, Training and support
SUMMARY
Capistrano Unified School District is soliciting proposals from qualified vendors to provide an AI instructional tool that supports TK-12 teachers in enhancing student learning, engagement, and personalized instruction.
The selected vendor will work in collaboration with the District to implement a solution that streamlines and automates routine tasks and supports personalized and differentiated learning for all students.
EVALUATION CRITERIA
5- Cost
- Alignment with District needs
- Ease of use and user experience
- Data integration and security
- Training and support
REQUIRED ATTACHMENTS
18- Proposal Submission Checklist
- Acknowledgment of Amendments to RFP
- Vendor Representation and Certification
- Noncollusion Declaration
- Certification of Primary Participant Regarding Debarment
- Suspension
- Other Responsibility Matters
- Certification on Restrictions on Lobbying
- Workers' Compensation Certificate
- Drug Free Workplace Certification
- Tobacco Use Policy
- Criminal Records Check Certification by Vendor
- W-9
- Insurance Requirements Acknowledgement
- Federal Certifications (Appendix A)
- Pricing Form (Appendix B)
- Supplementary Materials (Appendix C)
- Standard Student Data Privacy Agreement CA-NDPA (Appendix D)
- Submit to
- Capistrano Unified School District, 33122 Valle Road, San Juan Capistrano, CA 92675
- Reported agency
- Capistrano Unified School District
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Questions about this RFP
How do I respond to this RFP from Capistrano Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Capistrano Unified School District, 33122 Valle Road, San Juan Capistrano, CA 92675. For questions, contact Suzanne Volpe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Capistrano Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Suzanne Volpe. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Alignment with District needs, Ease of use and user experience, Data integration and security, Training and support" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Capistrano Unified?
All active and historical solicitations from Capistrano Unified are tracked and searchable. As a school agency, Capistrano Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submission Checklist, Acknowledgment of Amendments to RFP, Vendor Representation and Certification, Noncollusion Declaration, Certification of Primary Participant Regarding Debarment, Suspens. Review the full document from Capistrano Unified for the complete list.