Alabama State University Bookstore Operation and Management RFP# 4032-2025
Alabama State University, Montgomery, AL·Higher Ed
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- Primary Contact
- Christopher McClain · (334) 229-6997
- Contract Term
- 10 years
- Scope Location
- Montgomery, AL
- Submission Address
- 915 Jackson Street, Montgomery, AL 36104
SUMMARY
Alabama State University (ASU) is soliciting proposals from qualified vendors for the operation and management of its university bookstore under RFP# 4032-2025. The scope of work includes full-service management of new, used, rental, and digital textbooks; general merchandise such as branded apparel, tech, and gifts; and the operation of the Hornet Access digital course materials program. The selected contractor will be responsible for managing 2 full-time and 3 part-time seasonal staff and must integrate with the university's PeopleSoft (Oracle) ERP system. Preference is given to firms supporting institutions with student populations over 4,000 and annual sales exceeding $2,000,000. Proposals are due by June 5, 2025, at 11:00 AM CST. The university reserves the right to contract for terms up to 10 years.
EVALUATION CRITERIA
Record of performance, Comprehensive response, Pricing and refund policies, Service aspects, Initial investment, Commission returns, Personnel aspects, Financial stability, Current clientele
REQUIRED DELIVERABLES
Transition plan, Financial proposal, Audited financial statements, Equal Opportunity Statement
REQUIRED ATTACHMENTS
Acknowledgement of Receipt, Floor Plan
REQUIRED STAFFING ROLES
2 full-time staff, 3 part-time seasonal staff
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Alabama State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 915 Jackson Street, Montgomery, AL 36104. For questions, contact Christopher McClain.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Record of performance, Comprehensive response, Pricing and refund policies, Service aspects, Initial investment, Commission returns, Personnel aspects, Financial stability, Current clientele" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alabama State University?
All active and historical solicitations from Alabama State University are tracked and searchable. As a higher ed agency, Alabama State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Receipt, Floor Plan. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Alabama State University for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Alabama State University in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher McClain at (334) 229-6997. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Montgomery, AL. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: 2 full-time staff, 3 part-time seasonal staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Transition plan, Financial proposal, Audited financial statements, Equal Opportunity Statement. Proposals should clearly address how each deliverable will be met.
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